Part -Time Executive Assistant

Posted On 08/21/2026

Administration

City Daphne

State/Province Alabama

36526

We are seeking a Part-Time Executive Assistant to provide administrative and organizational support to a growing, mission-driven organization. This individual will work closely with leadership to help manage day-to-day office operations, scheduling, communications, community outreach, and special projects.

The ideal candidate is organized, dependable, professional, self-motivated, and comfortable working independently . This position requires someone who can manage multiple priorities, communicate effectively, maintain confidentiality, and take initiative when needed.

• Provide general administrative and executive support to leadership
• Manage calendars, schedules, meetings, appointments, invitations, and RSVPs
• Answer phone calls and emails, respond to inquiries, take messages, and greet visitors professionally
• Perform general office duties including filing, data entry, typing, copying, scanning, mailing, and maintaining records
• Maintain accurate information in computer systems and CRM/database platforms
• Monitor and organize incoming correspondence and mail
• Maintain office supplies and assist with ordering as needed
• Prepare meeting materials, reports, agendas, newsletters, and other communications
• Assist with community outreach, marketing, social media, and organizational communications
• Help coordinate meetings, events, projects, and other activities
• Assist with event planning and logistics
• Support fundraising, grant research, community partnerships, and outreach initiatives
• Maintain organized contact lists and other administrative records
• Communicate professionally with leadership, board members, clients, partners, vendors, and members of the community
• Maintain confidentiality when handling sensitive information
• Follow organizational policies and procedures
• Take on additional administrative responsibilities and special projects as needed

• Previous administrative, executive assistant, office assistant, or related experience preferred
• Strong organizational and communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Comfortable learning new computer systems and software
• Ability to multitask and prioritize competing responsibilities
• Strong attention to detail and accuracy
• Self-motivated and capable of working independently
• Dependable, reliable, and professional
• Ability to follow instructions while also taking initiative
• Strong interpersonal and customer service skills
• Ability to maintain confidentiality
• Positive attitude and willingness to learn
• Comfortable working in a professional, community-focused environment

This is a great opportunity for an experienced administrative professional who enjoys variety, organization, communication, and making a meaningful contribution . The right candidate will have the opportunity to work closely with leadership and play an important role in supporting the organization's daily operations and community initiatives.