Accounts Payable Representative

Job Overview

Provides administrative and accounts payable support by processing invoices, maintaining vendor records, matching invoices to purchase orders and statements, and ensuring accurate payment documentation. Reviews and routes invoices for approval, maintains organized filing systems, prepares reports, and assists with month-end activities. Supports departmental operations by conducting records research, processing and verifying check payments, operating standard office equipment, and maintaining accurate financial records and filling in at the Front Desk when needed.

• Will help maintain open unpaid invoice file and open purchase file.
• Match invoices to purchases and statements. Issue daily report on invoices entered in the AP module.
• Inputs, maintains and updates all vendor file information in the computer and in the hard copy vendor file.
• Verifies invoices for quantity, unit price, extension and discount. Routes various invoices, with correct stamping, to proper departments for approval for payment.
• Indexes records and information, running month-end reports as required by Department.
• May receive, classify and route incoming mail.
• Files all AP invoices.
• May operate a typewriter, calculator, copier and/or other office machines.
• May conduct research of records for information relating to verification or location of other records or information.
• Running checks and verifying signatures.
• Perform such additional duties and responsibilities as may be required by the needs of the department, the company and the Poinciana community.

Provides administrative and accounts payable support by processing invoices, maintaining vendor records, matching invoices to purchase orders and statements, and ensuring accurate payment documentation. Reviews and routes invoices for approval, maintains organized filing systems, prepares reports, and assists with month-end activities. Supports departmental operations by conducting records research, processing and verifying check payments, operating standard office equipment, and maintaining accurate financial records and filling in at the Front Desk when needed.

• Will help maintain open unpaid invoice file and open purchase file.
• Match invoices to purchases and statements. Issue daily report on invoices entered in the AP module.
• Inputs, maintains and updates all vendor file information in the computer and in the hard copy vendor file.
• Verifies invoices for quantity, unit price, extension and discount. Routes various invoices, with correct stamping, to proper departments for approval for payment.
• Indexes records and information, running month-end reports as required by Department.
• May receive, classify and route incoming mail.
• Files all AP invoices.
• May operate a typewriter, calculator, copier and/or other office machines.
• May conduct research of records for information relating to verification or location of other records or information.
• Running checks and verifying signatures.
• Perform such additional duties and responsibilities as may be required by the needs of the department, the company and the Poinciana community.

• May receive and issue receipts for payments.
• May calculate, prepare and mail bills for documents or services.
• Updates customer database for address changes, ownership changes, AR coding for billing and other information as directed.
• Will be cross‑trained in other accounting procedures for those times when other employees are on vacation, or if a vacancy occurs or at the discretion of the Department Manager.

• Solid computer skills (Microsoft Word, Excel, mass email, database management, etc.).
• Administrative background.
• Outstanding interpersonal, office management and communication skills, as well as a self-starter and multi-tasker.
• Critical thinking, complex problem solving, judgment and decision making.
• Exercise all duties and tasks in a cheerful and friendly manner as well as be a team player, together with office staff and residents, to achieve all events successfully.
• Ability to work independently and be self-driven, with ability to identify, plan and…