Accounting Specialist

Primarily responsible for providing support for the accounting team including accounts receivable and accounts payable and specific projects.

• Accounts Payable
• Provide cross functional support
• Code invoices with correct G/L# and move invoices to the appropriate branch
• Responsible for processing electronic invoices (SPIED)
• Accounts Receivable
• Provide cross functional support
• Process Customer account Non-Sufficient Funds (NSF) Notices, notify credit, remove payment and create bank reconciliations adjustments.
• Apply customer payments to customer accounts for checks and ACH payments received in Davenport.
• Credit card reversals in Epicor Manager and Clearnet
• Responsible for processing electronic customer payments (SPIED) for Accounts Receivable.
• Review applied open items and make necessary adjustments.
• Audit COD accounts for aging invoices.
• Research payment applications for Credit Department.
• Submit NSF checks to UTA for any cash sale customers’ and update to day end files.
• Review and file any credit card disputes for all transactions.
• Review past due wholesale accounts monthly.
• Accounting – General
• Special Projects for the CFO and accounting staff as needed.
• Process any GL checks and rebate checks.
• Lead month-end close process
• Monitor and adjust company use accounts
• Monitor and adjust donation accounts
• Prepare internal branch transfers accurately and email to AP
• Review and follow up on holding open items
• Credit notes applications
• Closing packet
• Performing series posts and reviewing trial balances
• Check fuel logs, track, compute monthly fuel G/L entry and maintain records for the yearly tax return.
• Prepare and review annual Williamson Act Surveys.
• Review “small balances” and/or open service charges and write up adjustments as necessary.
• Review and distribute incoming faxes.
• Prepare and post adjusting journal entries.
• Banking
• Verify all branch cash deposit records and enter amounts in cash receipts excel spreadsheet.

• Minimum of associate degree in accounting with a strong understanding of accounting principles or 2 + years accounts payable experience
• Proficient in computer-based accounting.
• Demonstrate safe work habits at all time.
• Consistently follow company policies, practices and agreements.
• Organized and prompt.
• High level of initiative, resourcefulness, and creativity.
• Collaborative, flexible, professional and able to effectively work as part of a team.

• Building strong working relationships with customers, vendors and associates throughout the organization.
• Demonstrates safe work habits at all times.
• Solution oriented and a good communicator.
• Exceptionally detail-oriented and accurate.

• Wage range: $28.00 – $37.00 per hour depending on knowledge and ability
• Generous benefits package including group medical/dental/life insurance, profit sharing/401(k) plan, paid Vacation/Sick Leave/Holidays, EAP, voluntary vision care plan, voluntary supplemental life insurance.

If you are interested in this position, please apply online. Or apply by submitting a completed job application or resume and cover letter to us via email to