Accounting Coordinator

Accounting Coordinator

Under general supervision, is responsible for accounting and clerical support for the Commission. Prepares, examines, and manages monthly financial records, including the general ledger, accounts payable, and financial statements. Maintains accurate financial records and assists with reporting and reconciliation processes while ensuring accuracy, compliance with policies and internal controls, and efficiency in financial operations.

Essential Functions:

• Performs advanced financial control activities including accounts payable, accounts receivable, general ledger, bank reconciliations, and preparation of financial statements.
• Performs essential administrative and clerical duties necessary for the efficient operation of Commission facilities.
• Assures and maintains an exceptional level of customer service to all customers and visitors of Commission facilities.
• Answers citizens' inquiries regarding Commission Facility operations and rules.
• Maintains accurate records of all incoming and outgoing payments, ensures all invoices are paid timely, and assists in checking for accuracy on invoices for services received.
• Communicates with customers and vendors to discuss account statuses, charges, or discrepancies.
• Understands Commission public education programs and provides information and appropriate guidance and resources to officials, customers, and the general public.
• Establishes and maintains an office filing system for related documents.
• Prepares financial reports, summaries, graphs, and spreadsheets for management review.
• Maintains confidentiality of sensitive data.
• Serves as a resource to support the processing and accuracy of payroll and related reporting.
• Manages accurate financial records, prepares required financial reports, and ensures compliance with applicable laws, accounting standards, and Commission policies.
• Follows Commission policies and procedures, maintaining strong internal controls to protect financial integrity.
• Supervises the month-end and year-end close processes to ensure completeness and accuracy.
• Assist with risk management activities.
• Assist with budget development and analyzing financial performance.
• Assist with financial audits in collaboration with the Finance Manager and external auditors.
• Perform general housekeeping duties to maintain cleanliness and orderliness of the office.
• Adhere to office cleanliness, 5S organizational systems, and standard work procedures while maintaining a vision for continuous improvement.
• Perform other job-related duties as needed and/or assigned.

Minimum Qualifications:

• Bachelor's degree (BA) or equivalent from an accredited college or university; and three to five years of related experience in accounting or financial management; or an equivalent combination of education and experience.
• Experience in bookkeeping and accounting procedures.
• Must pass post-offer physical and background check.

Knowledge of:

• Work policies, procedures, operations, and health and safety plans.
• Environmental Health and Safety Management System (EHSMS) policy and what it means to the Commission. Understands how the position and job responsibilities impact the environment and what can be done to improve them. Recommends improvements to the EMS Core Team or Commission Management in cases where the authority does not reside within this position to make the improvements.
• Demonstrate understanding of the Commission's mission, vision, and values, and consistently apply them in daily activities and decision-making.

Essential

Skills:

• Proficiency in financial software, ERP systems, and advanced Excel functions.
• Ability to interpret complex financial data and communicate insights to non-financial staff.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to respond effectively to inquiries or complaints from employees, customers, regulatory agencies, members of the business community, and public agencies.

• Ability to effectively and professionally communicate with a variety of internal and external customers.
• Ability to identify discrepancies, maintain accurate records, and ensure the integrity of financial information.
• Ability to read,…