Executive Assistant

Russell is a professional services firm providing construction and development services across the Midwest. Since its inception in 1983, Russell’s culture promotes a collaborative work environment that strives to exceed our clients’ expectations and provide life-time career opportunities for our professionals.

Headquartered in Davenport, Iowa, with offices in St. Louis and Springfield, Missouri and Overland Park, Kansas, Russell has delivered more than $7 billion in projects across 34 states. We remain a market leader in our core markets, including new construction and complex additions and renovations. At Russell, we are creating more than a project - we are building great people, relationships, and communities.

Life at Russell is described as flexible, supportive, and empowering. The culture offers development tools to support continued careers and opportunities across the organization.

As an Executive Assistant, you will help us reach our strategic growth goals by providing support to our leaders, the Russell team and our visitors.

The Executive Assistant provides high-level administrative support to company executives, ensuring seamless day-to-day operations and communication. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and exercises the highest level of discretion. Acts as a key liaison between the executive team and internal/external stakeholders while upholding strict confidentiality, professionalism, and operational efficiency.

• Manages complex calendars, including scheduling meetings, site visits, and travel logistics with discretion and sensitivity to confidential priorities.
• Prepares and edits correspondence, reports, presentations, and other documents, many of which contain confidential or proprietary information.
• Coordinates meetings, events, and calls with internal and external stakeholders.
• Tracks and follows-up on action items, deadlines, and project milestones.
• Serves as a trusted point of contact between the executive team and internal/external partners, exercising sound judgment and confidentiality at all times.
• Drafts and reviews communications on behalf of the executive team with accuracy, professionalism, and discretion.
• Builds strong working relationships with project teams, clients, vendors, and leadership.
• Works collaboratively with the Director of First Impressions to ensure a seamless and professional experience for guests, clients, and internal team members.
• Supports company plane coordination, in partnership with the Director of First Impressions, including scheduling, passenger communication, and pre-/post flight logistics.
• Assists with meeting agendas, note taking, and distribution of minutes.
• Supports strategic initiatives by coordinating research, compiling data, and preparing summaries.
• Partners with other departments to coordinate and support company-wide initiatives.
• Supports company events, executive offsites, leadership retreats, and recognition programs.
• Champions core values and contributes to a positive, team-oriented culture.
• Performs additional administrative and personal tasks as assigned by members of the Executive Leadership Team, including the President, CEO, and COO, to support both professional and time-sensitive personal needs.

Educational and experience requirements include:
High school diploma or equivalent plus a minimum 3-5 years administrative, office manager experience. Prior experience as an Executive Assistant in a construction-related field is a plus but not required. Requires working knowledge of general business and office equipment. Proficient in Microsoft Outlook, Microsoft Word and Microsoft Excel required. Excellent communication and interpersonal skills are essential. Ability to handle sensitive and confidential information/ situations, and function well in a fast-paced environment.

8:00 a.m. to 5:00 p.m. Monday through Friday. May require occasional extended hours in support of executive needs.