Administrative Assistant _Non-Cleared

Administrative Assistant

We are looking for an experienced Administrative Assistant to provide finance-focused operational support for a Global Security Services team. This is a 100% remote long-term contract position (possibility of becoming permanent) requires someone who can manage sensitive administrative matters with professionalism, maintain strong coordination across team activities, and support daily business operations in a fast-paced environment. The role will partner closely with leadership and staff to keep schedules, financial workflows, and meeting logistics organized and running efficiently.

Schedule would be 3-5 days a week (30-40 hours) depending on business needs. MUST be able to start immediately/ no 2 weeks notice if currently working.

Responsibilities:

• Coordinate calendars, arrange meetings, and manage routine scheduling needs for team members and leadership.
• Support department operations by maintaining contact lists, organizing shared schedules, and handling office supply requests.
• Process purchasing and payment-related activities, including requisitions, purchase orders, invoice follow-up, and vendor setup support.
• Act as a central resource for planning team meetings, confirming logistics, and ensuring administrative details are completed on time.
• Work closely with internal stakeholders to track financial transactions and maintain accurate administrative records.
• Handle confidential information with discretion while providing responsive day-to-day support to department leadership.
• Partner with other administrative professionals to exchange best practices and contribute to workflow improvements.