Professional Secretary II; Registrar Office

12 Month Professional Secretary II - West High Registrar's Office

7:30 AM - 4:00 PM (hours may change as they are set by the building to meet their needs) Current secretaries use the internal bidding process to apply. All other current district employees (not a secretary), or external applicants apply online by completing the external application. Entry Wage 2025-26, $19.41/hr; 2026-27, $19.64/hr Current secretaries with seniority please refer to the Wage Sections of the secretary contract.

Internal bidders: open thru 6/23/26 @ 4:00 PM. External applicants (will hire externally if no internal bidder): open until position is filled.

Handling, recording, documenting all transcripts for current and prior students. Enter updates on student transcripts utilizing campus software, documenting, tracking and updating repeat course grades. Build a transcript of all new students entering high school plus update records of returning students to high school. Send records for student withdrawals/transfers. Translating transcripts and entering information into Campus program. Resolve course credit issues.

Work closely with the counselors on verifying accuracy of transcript information. Send official transcript records from guidance office to colleges when requested by student/parent/colleges (following correct procedures). Run all transcripts for the end of the year for students. Make a master senior list for graduation. Ad hoc reporting. Assist with start-up/shut down, securing of machines and records on a regular basis.

Help with the registration process. Run GPA's each term. Assist offices with large mass mailings and report card/schedule distribution. Share summer coverage of main office switchboard. Point person on distribution of schedules, answering the telephones and waiting on customers at the counter, help with large mailings. Assign, deactivate and rotate lockers assignments. Other duties as assigned by counselors, head secretary and principal.

Assist all other secretaries in the building when needed. Reports to building principal, counselors.

Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs. Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone. Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

Must have a high school diploma or GED. Experience with Excel, Word, Outlook, Publisher and other software programs. Ability to learn Infinite Campus. Must be an office team member in an effective, positive way and have good communication skills, both oral and written. Ability to provide public relations and effective communications with staff, parents and community in a friendly and positive manner.

Maintain strict confidentiality (written or spoken) regarding students and staff. Ability to take initiative and handle multi-task assignments with constant interruptions, ability to work well under pressure, establish priorities and meet deadlines while maintaining a calm manner during stressful situations. Must have good organizational skills and dress in a professional manner. Must be self-motivated and able to work independently, excellent attendance and work history desired.

Excellent attendance required to be successful in this position. Successful candidate must possess strong interpersonal skills with a proven record of building rapport with culturally diverse students to ensure each child reaches his/her full potential. The Davenport Community School District is an Equal Opportunity Employer.