Executive Assistant

Welcome to Eastern Iowa Community Colleges. We are so glad you are here.

Support to designated department. Maintains records and files, answering phones & email, prepares reports, and other clerical tasks. The Executive Assistant is required to handle high-level, sensitive information with efficiency and confidentiality, and is often asked to draft correspondence.

Provides advanced administrative and coordination support to the Dean of Continuing Education by assisting with data reporting, program research, grant activities, and division‑level planning initiatives. Coordinates cross‑departmental and external partner activities, supports career pathway and workforce initiatives, and assists with enrollment growth and marketing efforts. Contributes to process improvement and data‑informed decision‑making through tracking, documentation, and preparation of leadership briefings and summaries.

Excellent benefits package, including plentiful paid time off:

• Hourly staff receive Paid time off annually starting at 84hours of vacation, 112 hours sick, 16 hours of personal time. In addition to paid holidays off, including a week in December.
• Summer Fridays off – shift rotation for those positions that require daily coverage
• Retirement plans with 9.44% employer contribution ( IPERS or TIAA option), employees contribute 6.29%
• Employer paid & voluntary Life insurance
• Employer paid Long Term Disability insurance
• Tuition reimbursement for employees and dependents
• Flexible Spending Account options
• Professional development and education reimbursement benefits
• State employee discounts for cell phones, hotels, museums, etc. Employee Assistance Program

Required Qualifications

• Minimally 2 years of administrative assistant experience with proven increasing levels of responsibility.

• Must have excellent oral and written communication skills to meet the needs of a diverse student and community population, and workforce.

• Technology proficiency using various software applications, including Microsoft Office Suite Applications.

Preferred Qualifications

Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer.

Salary $22.79 - $27.93/HR

Typical Duties and Responsibilities

• Greets and directs visitors to appropriate staff to meet educational needs. Gives routine information to team and other departments.
• Monitors department budgets, prepares budget change orders and journal entries, and pays department invoices. Monitors PO’s and verifies items received. Orders office supplies while operating within budget parameters, and in a fiscally responsible manner.
• Assists with ensuring memberships are up-to-date, if applicable.
• Supervises the department work-study student, when funding allows. Applies for funding, conducts interviews, arranges work schedules, approves timesheet and monitors work.
• Schedules and organizes complex activities, and prepares professional general correspondence, reports, spreadsheets, charts, tables, records, files, marketing materials, as needed, for members of the department.
• Handles confidential or sensitive information with discretion while working with students, student records, and other communications, and when preparing documents or recording minutes for executive level meetings.
• Works independently to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures to improve overall process efficiencies.
• Works on special projects, individually or within a committee, which may include planning, coordinating, researching, creating, or recording information.
• Learns duties of other operations staff through cross-training, to provide backup coverage.
• Performs other duties as assigned.

Continuing Education (Area Focus)

• Prepare summary dashboards, reports, and briefing materials using systems such as Power BI or Salesforce to support enrollment, program performance, and strategic decisions.
• Coordinate…