Executive Assistant

Overview

BUILD A BETTER CAREER WITH MSC Serving customers and our community starts with the best people doing their best work. That is precisely what we have created at MSC Industrial Supply Co. We are a leading North American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across dozens of industries.

We aim to execute our Built to Make You Better brand promise for all our stakeholders, including our associates.

• Requisition  : 19873
• Employment Type : Full Time
• Job Category : Executive
• Work Location : Davidson, NC (CSC)

• Supports the senior executive(s) independently and is delegated authority by the executive in matters of significance.
• Performs standard, advanced and confidential duties requiring broad experience, skill and knowledge of organization policies and practices.
• Resolves routine and complex inquiries as needed.
• Handles a wide variety of administrative functions and executive support functions to ensure most effective operations of the executive's team(s).
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, & tele/video conferences. Obtains information and arranges for air/ground transportation, lodging, etc. for business trips. Utilizes Concur to process, reconcile, approve and manage T&E expenses for Executives and their teams.
• Prepares/composes/edits correspondence/memorandums/presentations/reports based on knowledge of MSC & departmental policies and procedures.
• Event Planning/Large Group Meetings – including sourcing locations, arranging room blocks, transportation and other related logistics.
• Distributes communications on behalf of the executive(s).
• Welcomes guests, customers, suppliers, visiting executives and Board members by greeting them in person, by video, or direct inquiries.
• Evaluates and recommends solutions to variety of administrative problems to enhance productivity and efficiency.
• Ensures that requests for action or information are relayed to the appropriate staff member as directed by the Executive.
• Answers email as requested, takes messages and/or directs inquiries to another party as appropriate. Researches/verifies information as necessary to respond to field inquiries.
• Interprets requests and helps the Executive to implement action, decides whether the manager should be notified of important or emergency matters, as needed.
• Maintains professional and technical knowledge by attending educational workshops, MSC University courses, reviewing professional publications and establishing personal networks with other departments such as facilities, HR and IT.
• Fosters the MSC Culture in the department and throughout the company to ensure unity of purpose and fulfillment of MSC's mission.
• Participates and/or helps facilitate special projects and events. Works collaboratively with the EA team to manage executive schedules and event success.
• Manages Incentive Travel program, leads team through milestones and maintains project budget.
• Assists with prize selection and sourcing for annual competitions.
• Performs additional duties as required.

• Proven work experience as a Senior Executive Assistant or similar role.
• High School Diploma or the equivalent is required;
  Bachelor's Degree strongly preferred.
• Minimum of five years administrative experience is required.

• Knowledge of Microsoft Office, Outlook and written business communication practices is required.
• Experience exercising discretion and confidentiality with sensitive company information.
• Ability to interact effectively with all levels of staff and management is required.
• Familiarity with tele/video conferencing technology.
• Excellent oral and written communications skills are also required.
• Excellent organizational skills with ability to think proactively, multi-task and prioritize work.

• This position may require access to International Traffic in Arms Regulations Information (ITAR) and/or Controlled Unclassified Information (CUI).

Compensation starting at $56,280 - $88,440 depending on candidate…