Executive Assistant

Requisition : 20978

Employment Type
:
Full Time

Job Category
:
Executive

Work Location
:
Davidson, NC (CSC)

• Provide high-level administrative, operational, and project management support to senior executive leadership.
• Perform standard, advanced and confidential duties requiring broad experience, skill and knowledge of organization policies and practices.
• In addition to traditional executive support responsibilities, play an active role in project coordination, cross-functional initiative management, budget tracking, and process improvement.
• Resolve routine and complex inquiries as needed.
• Handle a wide variety of administrative functions and executive support functions to ensure the most effective operations of the executive's team(s).
• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, & tele/video conferences; obtain information and arrange for air/ground transportation, lodging, etc. for business trips; utilize Concur to process, reconcile, approve and manage time & expense expenses for Executives and their teams.
• Prepare, compose and edit correspondence, memorandums, presentations, reports based on knowledge of MSC & departmental policies and procedures.
• Lead planning and execution of large-scale meetings and events (200‑250 attendees), including sourcing locations, arranging room blocks, transportation and other related logistics to ensure seamless, high‑quality experiences.
• Distribute communications on behalf of the executive(s).
• Welcome guests, customers, suppliers, visiting executives and Board members by greeting them in person, by video, or direct inquiries.
• Evaluate and recommend solutions to a variety of administrative problems to enhance productivity and efficiency.
• Ensure that requests for action or information are relayed to the appropriate staff member as directed by the Executive.
• Answer email as requested, take messages and/or direct inquiries to another party as appropriate; research/verify information as necessary to respond to field inquiries.
• Interpret requests and help the Executive to implement action; decide whether the manager should be notified of important or emergency matters, as needed.
• Maintain professional and technical knowledge by attending educational workshops, MSC University courses, reviewing professional publications and establishing personal networks with other departments such as facilities, HR and IT.
• Foster the MSC Culture in the department and throughout the company to ensure unity of purpose and fulfillment of MSC's mission.
• Participate and/or help facilitate special projects and events; work collaboratively with the EA team to manage executive schedules and event success.
• Manage Incentive Travel program, lead team through milestones and maintain project budget.
• Assist with prize selection and sourcing for annual competitions.
• Perform additional duties as required.

• Proven work experience as a Senior Executive Assistant or similar role.
• High School Diploma or the equivalent is required;
  Bachelor's Degree strongly preferred.
• Minimum of five years administrative experience is required.

• Knowledge of Microsoft Office, Outlook and written business communication practices is required.
• Experience exercising discretion and confidentiality with sensitive company information.
• Ability to interact effectively with all levels of staff and management is required.
• Familiarity with tele/video conferencing technology.
• Excellent oral and written communications skills are also required.
• Excellent organizational skills with ability to think proactively, multi‑task and prioritize work.
• Project Coordination a plus.

• This position may require access to International Traffic in Arms Regulations Information ("ITAR") and/or Controlled Unclassified Information ("CUI").
• 20% travel may be required.

Compensation starting at $58,000 - $91,080 depending on candidate location and experience.

The salary range represented is based on similar roles in comparable industries, and the cost of labor in respective cities. Actual compensation is based on the candidate's relevant experience, education…