Business Office Assistant

Overview

UC Davis
Business Office Assistant
Salary or Pay Range: $29.40 - $42.14/hour (Department budgeted salary range: $29.40 - $33.79/hr commensurate with experience.)

Under general supervision, provide support to faculty, staff, and students in the managing and processing of centralized purchasing, travel, and accounts payable/receivables activities/documents for approximately 200 faculty, staff and students in four locations. Process purchase orders, requisitions and work orders of varying complexity in Aggie Enterprise, and provide accounting support including reconciliation of orders, invoices, entering billing, and researching resolutions for past due issues.

Provide day to day business office administrative support and front desk receptionist, conference room/event management, and departmental telecommunications services.

Minimum Qualifications

• Experience with accounts payable working with invoices, monthly reconciliation of purchases, billing, and collections, and knowledge of general accounting policies and procedures.
• Experience independently performing purchasing activities such as preparing acquisition documents via automated systems, reviewing purchasing documents for accuracy, reconciling packing slips and invoices, obtaining cost comparison information, interpreting terms and conditions of contracts, and maintaining records.
• Experience with accounts receivable and working with billing, entering electronic invoices to send to clients, and matching payments to receivables and enter payments into an electronic system.
• Analytical skills necessary to research past due issues and to resolve with appropriate University processes.
• Interpersonal, customer service, and communication skills (in person, in writing and by telephone) to interact effectively and professionally with a wide variety of individuals including CAHFS faculty and staff, clients, individuals from other university units, and government/outside agencies, and to work in a publicly accessible front desk environment.
• Knowledge and skills to use various computerized financial information systems as well as software programs such as MS Excel, Word, Outlook, etc.
• Skills to organize tasks and determine priorities for a variety of projects and assignments.

Preferred Qualifications

• Experience with University of California, Davis systems including Aggie Enterprise, Aggie Expense, and Prepurchasing.
• Knowledge and skills to perform cost effective use and ordering of supplies and equipment.
• Analytical skills necessary to review University policy, apply to various situations, and alert the Fiscal Officer with perceived concerns.

• 65% - Accounting and Procurement
• 20% - Reception / Telecommunications
• 15% - Store keeping, Administrative and Other Duties

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

To view full job description and submit an online application, visit UC Davis Career Opportunities.

Job #: 84012

The University of California, Davis is an Affirmative Action/Equal Opportunity Employer