Gift Administration Analyst - Davis, CA, Job ID 87999

Davis

Full Time

Pay Scale: $34.65/hour to $40.60/hour

Job Posting Close Date: This job is open until filled. The first application review date will be 8/20/2026.

The Gift Administration Analyst serves as a financial operations professional within the UC Agriculture and Natural Resources (UC ANR) Development Services Gift Administration team. Under general supervision, this position performs a full range of gift administration and financial processing responsibilities related to the intake, review, reconciliation, compliance verification, and recording of philanthropic contributions supporting UC ANR programs and initiatives.

Applies financial services concepts, organizational policies, and gift administration procedures to resolve a wide range of gift processing and donor record issues. Ensures accurate and compliant processing of moderately complex gift transactions while maintaining audit‑ready records and supporting internal controls.

Works collaboratively with Development Services, Financial Services, county‑based Cooperative Extension offices, statewide programs, and research and extension centers to support timely gift processing, donor intent compliance, reconciliation activities, and operational consistency.

This position is a career appointment that is 100% fixed. Two positions are available.

The home department is the Development Services Office. While this position normally is based in Davis, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University.

• 50% Gift Processing & Financial Operations
  • Process and review philanthropic gift transactions and related financial documentation in accordance with University policy, donor intent, and established procedures.
  • Process a variety of philanthropic contributions, including checks, EFTs, wires, stock gifts, online donations, and donor‑advised fund distributions.
  • Review gift documentation for completeness, accuracy, compliance, and appropriate fund allocation.
  • Maintain accurate and auditable records within Raiser's Edge NXT, Aggie Enterprise, and related financial systems.
  • Participate in reconciliation activities involving gift batches, financial records, and fund allocations.
  • Ensure internal controls and confidentiality standards are maintained to protect donor and University information.
  • Assist in identifying operational or transactional issues impacting gift processing workflows.
• 25% Operational Coordination & Customer Support
  • Coordinate with county offices, statewide programs, Development Services, UC ANR Treasury, and other internal stakeholders to resolve gift processing and documentation issues.
  • Apply gift administration procedures and provide guidance regarding required gift documentation and processing requirements.
  • Support new gift fund setup requests and related documentation processes.
  • Assist with workflow tracking for incomplete or pending gift transactions.
• 15% Reporting, Reconciliation & Compliance Support
  • Generate reports, queries, and data summaries to support reconciliation, audit preparation, compliance monitoring, and operational reporting.
  • Participate in audits and reconciliation reviews of gift processing records and financial transactions.
  • Assist in monitoring compliance with University policies, IRS regulations, internal controls, and gift acceptance requirements.
  • Support month‑end and year‑end reconciliation processes in coordination with UC ANR Treasury and Gift Administration leadership.
• 10% Process Improvement and Team Collaboration
  • Contribute to the development and documentation of standard operating procedures and workflow improvements related to gift administration operations.
  • Recommend process improvements to enhance operational efficiency, accuracy, and compliance.
  • Participate in system updates, testing activities, operational training, and team process improvement initiatives.
  • May provide guidance or training support to temporary staff, student assistants, or new team members.

• Bachelor's degree in accounting, business administration,…