Bookkeeping and operations coordinator | Hybrid; Davis, CA)

Company Overview

Our client manages residential property in Davis, California and the surrounding area. They've been at it for over a decade, and today they look after several hundred single-family homes, condos, and apartments for individual owners.

The team is small, around five people in the Davis office. They run the full cycle for owners, from leasing and rent collection through maintenance and monthly reporting, so an owner never has to deal with a tenant or a vendor directly.

Right now the recurring administration and the one-off problems both land on the President and the Principal Broker. This job takes them over.

Most weeks are generalist: researching a vendor, preparing an insurance renewal, a call with the commercial banker, a follow-up with a state agency, an industry conference. The steady part is the company's own books in Quick Books and a calendar of renewals that cannot slip. These are corporate books, not tenant ledgers, and you won't be managing properties or tenants.

Six months in, nothing on the compliance calendar has lapsed and the books close on time without anyone chasing you.

• Take on what leadership needs solved, from vendor research to stalled admin

• Represent the company with its bank, insurance brokers, and state agencies

• Own the renewals calendar so licenses, COIs, and policies never lapse

• Keep the books current in Quick Books, from bills through month-end prep

• Keep corporate records, contracts, and shared drives organized

• 2+ years in operations, admin, office coordination, or bookkeeping

• Hands-on Quick Books: bills, AP, expense categorization, reconciliations

• A record of figuring out next steps nobody briefed you on

• Confidence talking to banks, government offices, and brokers

• You build your own checklists and close loops without reminders

• Able to be in the Davis office 2 to 3 days a week

• Corporate insurance renewals, business licenses, or compliance tracking

• Property management or real estate operations

• Comfort using AI tools day to day

• Full-time W-2 employee, hybrid from the Davis office, 2 to 3 days on site and the rest remote

• Monday to Friday, roughly 9:00 AM to 5:00 PM

• $24 to $34 an hour, depending on experience. Tell us what fits your background and we'll work from there

• Paid time off and paid holidays

• Training on the systems, workflows, and documentation standards

• The parts of a business most coordinator roles never touch: commercial banking, business insurance, compliance filings, and industry conferences

Most candidates go from first step to decision in about two to three weeks.