Research Administrator Supervisor

Job Summary

Under the general supervision of the Research Operations Manager, this position serves as a team leader, overseeing the day-to-day This position will work with faculty, trainees, and staff located on both the Davis and Sacramento campuses in the Department of Internal Medicine, Research and Administration Support (RAS) Unit. This position serves as a key pre-award and compliance expert in University Policy and Procedure for grants, contracts, and financial and personnel procedures as they relate to intramural and extramural funding.

Position independently gathers, manages, and analyzes award data from a variety of revenue streams, including federal grants, private grants, gifts, and other funding sources. Responsible for monitoring and maintaining research data associated with the research awards. Required skills include broad knowledge and experience in budget preparation, analysis, and forecasting, with the ability to control complex budgets. This position will work in conjunction with the department's Research Operations Manager and Principal Investigators (PIs) to help develop programmatic strategies, goals, and objectives.

• Bachelor's degree in related area or equivalent experience or training.
• Must have at least 3 years of experience in research administration.
• Advanced experience in pre-award processes, coordinating and executing grant and contract submissions across various funding agencies.
• Advanced knowledge of research administration guidelines and budget preparation for both Federal and non-federal sponsors, including private funding agencies, preferably in a University setting.
• Advanced organizational skills to manage priorities, deadlines, and a high volume of transactions independently.
• Knowledge of and proficiency with electronic research administration systems and online grant submission portals, including eRA Commons, MyNCBI, Cayuse SP, Cayuse 424, Proposal Central, Fast Lane, and similar platforms.
• Ability to effectively use the internet and learn new programs and online submission portals.
• Strong proofreading and editing skills, especially for scientific data and research grant proposals.
• Ability to interpret and comply with University, State, and Federal guidelines related to contract and grant applications.
• Strong analytical skills to independently coordinate complex projects, interacting across internal teams in a matrix structure.
• Networking ability to represent the department and University professionally with external parties.
• Excellent problem-solving skills and conflict resolution ability.
• Ability to effectively prioritize projects and meet deadlines, including under pressure.
• Ability to analyze financial data and reports, identify relevant trends or discrepancies, and draw timely, well-supported conclusions.
• Ability to exercise sound judgment, discretion, and confidentiality while maintaining a strong commitment to quality assurance and continuous process improvement.
• Strong written and verbal communication skills to interact professionally with internal and external stakeholders.
• Excellent customer service skills, demonstrating tact, patience, and courtesy.
• Advanced skill in using Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word.
• Ability to understand, interpret, and effectively implement verbal and written instructions.
• Strong ability to work independently and as part of a team.
• Ability to work occasional overtime, as needed, to meet operational deadlines and business needs.
• Ability to perform work with a high degree of accuracy, attention to detail, and thoroughness.

• Master's degree in related field or equivalent experience or training.
• Leadership or Supervisory experience.
• Grant and contract experience.
• Knowledge of higher education research and fund accounting.
• Excellent analytical and problem-solving skills, with the ability to define problems, formulate logical conclusions, recognize alternatives, and make recommendations.
• Proficiency in analyzing data and reports to draw meaningful conclusions.
• Ability to work effectively with changing priorities and demanding workloads, making logical…