Faculty Support Assistant; BLANK AST

Job Summary

Under general supervision, provide high level of administrative, academic and technical support to professors, lecturers, emeriti faculty, Office of the Deans, and faculty recruitment Chair on matters that are sensitive or complex in nature. Performs administrative support functions critical to the successful operation of academic curriculum activities, assist faculty in the areas of research, publications, coursework, exams, and the faculty academic personnel recruit program.

Acts as primary contact responding to inquiries (managing phone, email, correspondence, etc.), assures follow-up to facilitate communications, as well as manage complex calendars, prepares itineraries, and materials for courses, meetings and presentations; coordinates travel arrangements and associated travel and entertainment reimbursements. Coordinate the departmental updates of New/Visiting Lecturers and Professor orientation materials and facilitate the orientation presentation. Provide technical support with class video editing, publishing and distribution.

Apply problem-solving skills to resolve various matters; exercise judgment and discretion in handling sensitive, confidential issues.

Apply By Date

08/08/2026 by 11:59 pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No Minimum Education required.
• Administrative experience with academic personnel or instructional support processes in a higher education setting or in complex, high-level executive offices.
• Experience with planning and/or execution of recruitment or catered events, online scheduling of meetings and travel arrangements.
• Experience reading, interpreting and applying policies and procedures in a work environment.
• Skills in writing, editing and proofreading complex articles/books/manuscripts, reports, and a variety of general correspondence. Computer skills and proficiency using database, spreadsheet, word processing, email, and other software such as Microsoft Word, Excel, PowerPoint, to create, format, and edit documents and spreadsheets containing data, calculated formulas, graphs and tables.
• Oral, written communication and interpersonal skills to communicate and interact professionally with administration, faculty, staff, students and the public, using tact diplomacy, and good judgment. Problem solving skills to develop creative solutions to general problems, initiative to attempt unfamiliar projects/assignments, and respond with flexibility to requests for assistance.
• Ability to explain school policies and procedures to faculty and students.

• Organizational experience and skills to effectively manage multiple assignments and shifting priorities to meet deadlines and maintain a high level of productivity and efficiency.
• Experience with curriculum/instruction support of academic programs, campus and legal systems such as Smart Site, Aggie Travel, Banner, Lexis-Nexis, Westlaw.
• Knowledge of University policies and procedures related to academic personnel.
• Knowledge School of Law instruction activities, policies and procedures. Problem solving skills to research and analyze complex and differing information to make recommendations for decision-making.

• 50% - Academic Programs and Instructional Support
• 40% - Academic Personnel and Research Support
• 10% - General Administrative Assistance

The UC Davis School of Law is consistently ranked among the premier law schools in the United States overall