Complex Sales Coordinator

Complex Sales Coordinator page is loaded## Complex Sales Coordinator locations:
Hilton Garden Inn Davis Downtown:
Davis, CA 95616time type:
Full time posted on:
Posted Todayjob requisition :
JR103567

At HRI Hospitality, we offer a unique perspective on hotel ownership and management.

We’re here to expand the possibilities of what once was, with our history of restoring properties to their former glory as well as new build projects that become the center of their vibrant urban community, we take it to the next level.

We are looking for people to join our team that share in the passion for warm welcomes and creating an unforgettable experience for our guests. With a wide array of brands in exciting locations, HRI Hospitality is the destination to set course for growing your career!
** Pay Range:**$18.00-$29.00
** Job Description
**** Job Title**:
Complex Sales Coordinator
** Department:
** Sales & Marketing
** Supervision Exercised:
** N/A
** Supervision Received:
** Complex Director of Sales
*
* Job Summary:

** The Complex Sales Coordinator handles the day-to-day administration duties for two Hilton Properties within the Sales Department.
** Job Duties
** include the following**:
*** Operations:
** Point of contact for non-direct calls into the executive office/sales. Direct calls and emails for leads to the appropriate sales and catering managers
* Coordinate with Front Office(s) on daily showrooms and communicate the information to all sales and catering managers
* Assign group leads from all lead channels to the appropriate sales/catering managers. Ensure that all leads are entered into to on-property Sales & Catering Software application
* Print and distribute group pick up and group cut off reports on a weekly basis for all assigned hotels
* Load all new groups and build booking links for all assigned hotels
* Conduct quarterly audits from Sales Systems and PMS systems to ensure accuracy
* Make reservations for BT managers and input rooming lists for group sales managers
* Pull rooming lists for groups and managers upon request
* Actualize room blocks, catering & banquet functions in the sales system after the group’s departure for assigned hotel
* Manage group commission by verifying and process payment once approved by DOSM/DORM via in house or fastpay
* Run daily reports (transaction/ activities/ group in-house reader boards / SALT). Run weekly reports (BEO/resume/daily events) for all assigned hotels
* Assist/Create group resumes for each Sales Manager at least 10 days prior to group arrival and ensure distribution to essential personnel for all assigned hotels
* Create personalized menus for groups and private dinners in the restaurant, directional signage for incoming groups and to place around hotel, table numbers, name tents, buffet cards, etc.
* Create file folders for all the contracts in sales/catering department, and file past groups in the locked file cabinet
* Process all checks that are received for deposits
* Attends property Staff meetings, and other property specific meetings as requested by the General Manager or Director of Sales & Marketing.
* Other duties as assigned
*
* Minimum Requirements:

*** A minimum of one (1) year of front office and experience preferably within a Hilton, Marriott, Hyatt or other hotel brand.
* Must have a flexible schedule and be available to work weekends, holidays and overnight shifts.
* Must have exceptional customer service skills.
** Physical Demands:
** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stoop, kneel, crouch, or crawl; and taste or smell. The employee is occasionally required to lift and/or move up to 10 pounds. The employee is frequently required to sit for prolonged periods of time.

Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.

With a 40-year legacy, HRI Hospitality has meticulously constructed a robust lodging and mixed-use platform under the seasoned leadership team's guidance. The company currently owns and manages a diverse portfolio in the nation’s premier lodging markets, actively engaging in both development and acquisitions to enhance their offerings. While maintaining an active…