Business Office Supervisor; Contracts AND GRANTS SUPV

Job Summary

Serves as primary resource to the Department Chairs, CAO, Directors, and PIs in areas of pre- and post-award administration of extramural funds, effort reporting. Manage/supervise business office and department funds, serve as financial compliance officer for the Department of Surgical & Radiological Sciences (VSR). Serve as point of contact for Directors and research personnel for the Vision Science Research Laboratory, the Oncology Laboratory, and faculty operating in the Veterinary Orthopedic Research Laboratory.

Act as primary Department resource for all federal (NIH) pre- and post-award RFP submissions granting and compliance requirements; prepare complex budgets, effort reporting, long-range planning and oversight of extramural funding streams ensuring funds are directed appropriately for recapture of indirect costs and faculty salaries are charged correctly (including CAP salaries as regulated by NIH). Manage department's recharge units, modify and develop laboratory recharge rates;

manage a variety of other revenue streams that include state, private, and gift funding sources. Exercise a high level of fiscal management overseeing the day-to-day management of the VSR Business office, including the supervision, recruitment, training, and performance management (including disciplinary and corrective action) of business office staff. Serve as backup supervisor in Department Manager's absence.

09/09/2026 by 11:59 pm

• BA in accounting, finance, math or related field.
• Experience working with federal (NIH), private and recharge units and compliance with regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of contract/grant funds.
• Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.
• Experience in budget preparation based on narrative methodological research plans and designs, analysis, and forecasting with skill to control complex budgets.
• Experience in providing excellent customer service.
• Analytical skills to independently and proficiently assume responsibility for coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure.
• Strong verbal and written communication skills.
• Advanced Excel skills.

• Research Administration Certification.
• Experience in the UC Path, Cognos, Aggie Enterprise, Cayuse SP & 424, Pre-Purchasing, and Aggie Expense or Oracle Enterprise Systems.
• Experience in recruiting, selecting, training, assigning, supervising, evaluating and providing development opportunities to staff.
• Leadership and decision-making experience to focus on key issues, research, and gather and integrate information; and to formulate recommendations and develop approaches to evaluate and address business needs.
• Knowledge of University accounting policies and procedures.
• Skills to train employees in all matters related to purchasing, accounts payable, travel and entertainment, ledger reconciliation, business contracts, materials management, gifts and internal controls.

• 45% - Financial/Budgetary and Extramural Planning Analysis
• 30% - Supervision
• 15% - Account Management / Purchasing / Travel & Entertainment
• 10% - Business Process Improvement / Compliance

The Department of Surgical and Radiological Sciences is the largest academic Department in the School of Veterinary Medicine, with 77 Faculty, as well as multiple Emeriti faculty, researchers, visiting scholars, post-docs, graduates and undergraduate's student personnel, career staff and contract staff personnel. The Department has annual expenditures in excess of $14M.This position is responsible for supervision of the business office team providing financial administration and analysis on expenditures totaling over $6 million for contract and grants, purchasing, accounts payable, travel & entertainment, and recharge…