Admin Assistant​/Recruiting Assistant

Position: Admin Assistant / Recruiting Assistant
** Workplace Experience Coordinator / Talent Acquisition Support*
* *
* Location:

** Dayton, NJ

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* Schedule:

** Monday - Friday, 8:30 AM - 5:00 PM (Onsite 5 Days a Week)

** Job Type:
** Ongoing Temporary Contract

Pay rate: $18-23 an hour depending on experience

We are seeking a professional, organized, and people-oriented Workplace Experience Coordinator to join our team onsite in Dayton, NJ. This role will serve as the face of the office while also supporting the Talent Acquisition team with scheduling and coordination responsibilities.

This is a great opportunity for someone who is excited to learn, enjoys working with people, and thrives in a fast-paced environment where no two days look exactly the same. The role will be split approximately 50% Talent Acquisition support and 50% Front Desk/Office Coordination responsibilities.

** Responsibilities*
* ** Front Desk & Office Support*
* + Serve as the first point of contact for employees, visitors, vendors, and candidates

+ Greet guests professionally and create a welcoming office environment

+ Answer and direct incoming phone calls, emails, and inquiries

+ Manage incoming and outgoing mail, packages, and deliveries

+ Maintain front desk and common office areas

+ Assist with office coordination, supplies, and administrative projects as needed

+ Support onsite meetings, events, and training setup when required

** Talent Acquisition Support*
* + Coordinate and schedule interviews for recruiters and hiring managers

+ Manage interview logistics including calendar invites, confirmations, reminders, and room bookings

+ Communicate professionally with candidates throughout the interview process

+ Maintain accurate scheduling and candidate information within ATS systems

+ Provide general administrative support to the Talent Acquisition team

** Qualifications*
* + 1 to 2 years of experience in administrative support, receptionist/front desk, recruiting coordination, or related experience

+ Strong organizational and multitasking skills

+ Excellent communication and customer service abilities

+ Patient, flexible, and adaptable with changing priorities

+ Strong problem-solving skills and attention to detail

+ Comfortable working in a fast-paced office environment

+ Proficiency with Microsoft Outlook, Teams, Excel, and Word

+ Experience using an ATS or HR system such as Greenhouse is a plus

+ Someone who is eager to learn, proactive, and enjoys supporting both people and office operations

** Ideal Candidate*
* The ideal candidate is professional, dependable, organized, and enjoys being both the welcoming face of the office and a key support partner to the recruiting team. They are comfortable juggling priorities, stay calm under pressure, and are always willing to jump in and help where needed.

** Pay Details:**  $17.00 to $23.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.  In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance

** Massachusetts Candidates Only:
** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.