Accounting Specialist

Overview

Full performance level class in financial accounting occupation requiring thorough knowledge of general accounting functions. Under direction of Financial Services Business Supervisor, requires considerable knowledge of accounts payable, accounts receivable, performs audits, makes financial entries, and other related accounting duties, responds to internal customer questions, resolves problems for the unit.

• Utilizing financial accounting systems related software, is responsible for accurately maintaining general books of accounts, the timely processing of invoices, purchase requests, accounts receivable and accounts payable, funding verification, other forms of encumbrances and performs all necessary computations (e.g., third party reimbursements, capital improvements, operational accounts).
• Verifies availability of funds, reviews submissions for payments and reimbursements, enters documentation into accounting software for payment processing; processes internal requests for legal documentation and all other fiscal documents as assigned.
• Communicates with supervisors and managers from Facilities Management, Administrative Services, Central Services, Environmental Services and Solid Waste Services regarding issues that may arise regarding invoices, budgets, encumbrances, and payments.
• Performs follow-up research, analyses, audits, and investigations. Responds to vendor inquiries, answers questions regarding invoices and payments and works with the auditor’s office regarding invoices, utility, and emergency payments.
• Reviews (e.g., audits, analyzes and processes) Internal Service Funds (ISF’s), updates ISF spreadsheet to monitor the balances and encumbrances; prepares reports, reconciliations, and invoicing. Works with State Auditors to provide information/documentation during audits.
• Gathers and compiles data for financial reports and prepares weekly, monthly, quarterly and/or annual reports on accounts maintained. Provides collection data on past due accounts. Prepares vouchers, invoices and remittances for receipt and disbursement of funds. Completes daily reports and audits on pay-ins for Central Services, and Administrative Services, and Water Services. Communicates with the Treasurer’s Office when issues arise. Delivers checks to various departments.
• Research files for field investigations, waivers, or adjustments, investigates and resolves account problems, refers account details as necessary to other parties for complaint resolution, performs follow-up and/or invoicing adjustments as necessary. Conducts on-site and off-site audits on cash collection areas and verifies balance of cash drawers; maintains spreadsheets on daily cash activities.
• Performs related clerical duties (e.g., prepares customer correspondence, provides invoicing documents to customers upon request, documents phone calls, files, orders supplies and materials for department). Answers questions and handles the more complex complaints for trash haulers concerning their bills and invoicing procedures; monitors complex, large user, and special invoicing making corrections as required; assists or provide direction to lower classifications as needed/assigned, responds to walk-in inquiries.

Completion of Associates Degree in Accounting, Finance, or other Business-related program and two (2) years of full-time directly related experience in general accounting functions, or Equivalent to High School Diploma with four (4) years of full-time directly related experience in general accounting functions; OR alternative, equivalent evidence of the minimum class requirements.

Driving Requirement
:
Must have current valid driver’s license with acceptable driving record.

Probationary Period
: 120 days