Accounting Coordinator

Job Details Level: Entry

Job Location:

Dayton, OH 45402

Position Type:
Full Time Education Level: Associate's degree

Salary Range: $22.00 Hourly Travel Percentage:
None Job Shift: First Job Category:
Accounting

• Process accounts payable and accounts receivable transactions using , including uploading invoices, coding, and routing for approval
• Ensure all invoices and payments are properly documented and supported within financial systems
• Track payments, outstanding invoices, and maintain accurate financial records
• Coordinate with staff to obtain necessary documentation and approvals

• Maintain and manage petty cash in accordance with agency policies and internal controls
• Track all disbursements, collect receipts, and perform regular reconciliations
• Report discrepancies and coordinate replenishment with appropriate approvals

• Enter and track grant billings and reimbursement requests in systems including PMS, GOSH, LOCCS, and other required platforms
• Upload supporting documentation for grant draws in coordination with external and internal staff
• Maintain billing logs and organized grant files to support compliance and reporting
• Monitor billing timelines to ensure timely submission and reimbursement

• Track Medicaid billing activity to ensure services are billed accurately and timely
• Monitor unbilled services, denied claims, rejected claims, and payment delays
• Track claim status, including application status and follow-up needs
• Coordinate with program staff to resolve billing issues and improve reimbursement outcomes

• Assist with payroll preparation by collecting, reviewing, and verifying timesheets and documentation
• Support payroll entry and verification to ensure accurate and timely processing
• Maintain confidentiality and organization of payroll records

• Assist with reconciliation of private donations, Medicaid revenue, grant funding, and other financial activity
• Ensure entries in Sage and other systems are accurate and properly supported
• Identify discrepancies and communicate issues for resolution

• Serve as the primary internal point of contact for external financial partners, supporting communications
• Provide timely uploads, documentation, and financial data required for oversight and reporting
• Ensure financial activity properly documented and aligned with compliance expectations

• Maintain organized financial records, trackers, and documentation across all funding sources
• Support audit preparation, monitoring reviews, and compliance requirements (including CARF standards)
• Assist in improving internal financial processes and workflows

• Minimum of an Associates’ degree in Accounting, Finance, Business Administration, or related field required
• Minimum of 4 years of experience in accounting, bookkeeping, or financial operations required
• Experience with accounts payable and receivable processes
• Experience with financial systems such as Sage Intacct, Quick Books, or similar
• Familiarity with grant billing or reimbursement-based funding models
• Experience in a nonprofit or human services organization preferred