Administrative Specialist, Senior

Diaconia is looking for a talented Administrative Specialist, Senior to join our Amazing team!

At Diaconia, we are committed to serving and caring for our colleagues, our clients and our community. Our team is made up of talented individuals who appreciate having the opportunity to contribute their knowledge and experience to further the growth and development of our industry. Our ideal candidates embrace diverse thinking, enjoy partnering with others and are seeking to make a difference!

We are currently searching for a new, full-time member for our team for the position of:
Administrative Specialist, Senior.

The candidate will interact with lateral organizations, or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day‑to‑day operations of the directorates and divisions. Candidate must have at least three years of executive administrative support experience in DoD or industry.

• Process non‑disclosure agreements for directorate personnel prior to accessing competition‑sensitive or proprietary data, information, or documents, assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings;
  
  gathering a variety of program information; assisting in pre‑acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews.
• Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars.
• Assist in the planning, formulation, editing, development, publication, and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings, and other presentations as required (technical and non‑technical, classified, and unclassified) in the media and format requested.
• Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed.
• Assist with, plan, and coordinate meetings to include VTC, room set‑up (including but not limited to ensuring sufficient seating and creating name placards) and closing/securing conference rooms.
• Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request.
• Assist in maintenance of OIs for the USG. This includes the development and maintenance of self‑inspection checklists.
• Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations.
• Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria.
• Assi…