Administrative Assistant - Prosecutor's Office

Job Overview

This position provides comprehensive administrative support to ensure efficient daily operations. Responsibilities include screening and managing phone calls and correspondence, maintaining organized filing systems, coordinating travel, and meeting arrangements, preparing financial reports, and managing accounts payable, processing invoices, and placing orders. The role requires strong computer proficiency and advanced software skills, along with a high level of discretion and confidentiality. The ideal candidate will demonstrate flexibility, resourcefulness, excellent people skills, and the ability to communicate with all levels of staff, vendors, and the public.

• Open, sort, and deliver mail, manage phone inquiries and take detailed messages.
• Type business letters and routine correspondence for review and signature.
• Maintain parole files and send necessary correspondence.
• Maintain detailed filing system.
• Manage office equipment, vehicle maintenance, inventory, and order office supplies.
• Review and process invoices and purchase orders.
• Manage accounts payable, including petty cash funds.
• Arrange travel and complete expense reports.
• Update and manage office telephones and directories.
• Assist and maintain various social media.
• Assist Public Information Officer with preparation of press releases.
• Assist Human Resources with screening and interviewing applicants.
• Prepare extradition paperwork.
• Perform other related duties as required to support Administration staff.

Knowledge of office practices and procedures; flexible and able to adapt to constant change, strong multi-tasking and problem solving skills; pleasant, professional and tactful telephone manner; high level of computer familiarity and accuracy; strong interpersonal and intrapersonal skills; detail oriented and organized; ability to compose letters; general knowledge of legal matters, applications, procedures, pleadings and practice pertaining to the general practice of law;

ability to gather, analyze and classify data; ability to develop and maintain an effective working relationship with supervisors, administrators, fellow office employees and serve as a liaison with other county departments; superior communication skills, oral and written, with staff, clients, and vendors.

High school diploma or GED; customer service experience; computer experience; prior administration experience preferred; ability to operate all modern office equipment; trustworthy and dependable; organized and detail-oriented; strong prioritization skills; quick learner with a positive attitude and ability to take direction from diverse sources.

Hours:

M-F 8:30am-4:30pm