Administrative Assistant - Qualifications Waived - Dayton

Position: ADMINISTRATIVE ASSISTANT 1 - MINIMUM QUALIFICATIONS WAIVED - DAYTON
The Division of Public and Behavioral Health;
Community Health; is recruiting for an Administrative Assistant 1, located in Dayton, NV. Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties. Community Health Nursing services is hiring a full time Administrative Assistant I for the Dayton Community Health Clinic location. This position will be responsible for providing clinic administrative support, which includes but is not limited to direct customer service, answering phones, scheduling appointments in electronic health record (EHR), patient intake and discharge, clinic deposits, reporting and data collection, clinic records retention, and HIPAA and safety.

The incumbent supports administrative activities such as maintaining records and files; maintaining a variety of reports such as, outreach and education reports; motor pool reports; data entry in electronic health records and WebIZ (online immunization record). The incumbent possesses basic knowledge in operating a computer, xerox, processing clinic deposits. The appointee must have good interpersonal skills and determine priority of assignments as well as establish timelines and meet required deadlines.

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education (NSHE). Typical duties include maintaining records and files; composing and editing correspondence; data entry; office management; budget monitoring and accounts maintenance; typing and word processing; answering telephones and relaying information;

reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performing related duties as assigned.

PER EXECUTIVE ORDER , ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30, 2026. Please refer to the link for more information: (Use the "Apply for this Job" box below). Orders/Executive-Orders/.

Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience.

Provide program support duties such as assisting program clientele in person and on the telephone; explain application procedures and essential eligibility requirements; review basic forms and applications for completeness and standardized criteria; send out determination notices and contact clientele regarding inconsistent or incomplete information using standard forms and correspondence; receive, receipt and account for fees and money received.

Perform secretarial duties in support of an assigned supervisor or work unit; schedule appointments; arrange internal agency meetings and travel; open, screen and route mail and respond to routine items not requiring the supervisor's attention; answer telephones, take messages and relay factual information to others as requested by the supervisor.

Order, receive, and store office supplies, forms, and equipment according to established procedures and instructions; prepare and process purchase orders, requisitions, or other documentation.

Maintain unit or program related records and files in accordance with agency policies and procedures and established records retention schedules; locate and supply information requested by the public using various internal files; purge duplicate and outdated materials.

Prepare mailings to agencies and clientele to various locations according to established distribution lists and postal regulations; package and send items via…