Administrative Associate

Apply now Job No: 503580
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Institute Staff
Department: Sustainment Bus Support Ser - 250723
Pay Grade: P1 - Exempt
Advertised: May 20, 2026
Applications close: June 04, 2026

This position is located at UDRI's East River Road (ERR) facility in Dayton, OH. The ERR administrative associate’s primary responsibility will be to attend the reception desk, greet and direct visitors, and ensure security protocols are adhered to. Additionally, the administrative associate, with limited supervision, will manage reservations and preparations for internal/external meetings, events, and tours in a high-paced environment.

Other duties will include, but are not limited to, ensuring conference rooms are clean, stocked, and organized, ordering and maintaining office and kitchen supplies, completing onboarding tasks for new employees, and performing various administrative functions as assigned.

Requires professional interaction with contractors and customers and consistent discretion and good judgment throughout all activities.

• High School Diploma or GED
• 4+ years' relevant experience in an administrative role
• 1+ years’ of experience regularly scheduling/deconflicting meetings/events on the calendars of other staff members or facility spaces
• Experience with preparing for events, tours, or large meetings
• Ability to occasionally work early mornings and evenings to accommodate event schedules
• Full proficiency in MS Outlook, Word, Excel, and Power Point
• Organizational and time management skills to effectively manage various activities and ensure accurate task completion
• Ability to exercise independent thinking and problem solving
• Ability to effectively adapt to and leverage changing technology
• Effective and clear written/verbal communication skills with customers/team members at all levels
• Ability to work as a team player, interacting with customers and personnel at all levels
• Ability to work independently, with little supervision, while adhering to documented processes, policies, and procedures
• Attention to detail
• Consistent, professional dress and manner
• Due to requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. Citizen

• Associate's degree or higher in relevant field
• 5+ years' relevant experience in an administrative role
• Working knowledge of One Drive, MS Office 365 online, and Share Point
• Working knowledge of Adobe Acrobat Pro
• Experience writing, editing, and/or formatting procedural documents.
• Experience and knowledge of UD and UDRI systems
• Experience and knowledge of technical and military terminology
• Ability to work on a multi-disciplinary team

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.