Dayton Construction Project Coordinator Stability

CONSTRUCTION Project Coordinator | KAIYUH SERVICES, LLC.

Job Title: Construction Project Coordinator

Tier: II

Type of Position: Full-Time, Regular

Schedule: M-F (40 hrs)

Location: Dayton, OH WPAFB

Travel Requirements: No travel required

FLSA Classification: Exempt

Reports to: Contract Manager

Kaiyuh Services is seeking a highly organized and dependable Construction Project Coordinator to support a federal project team located at Wright‑Patterson Air Force Base in Dayton, Ohio.

This position plays an important role in helping projects and office operations run smoothly by supporting project managers, subcontractors, invoicing, scheduling, documentation, and day‑to‑day administrative functions.

The ideal candidate is detail‑oriented, comfortable working with numbers and spreadsheets, capable of managing multiple priorities, and able to work independently with limited supervision while also collaborating effectively with a team.

This is an excellent opportunity for a motivated administrative professional seeking a stable, full‑time position with strong benefits and long‑term growth potential in a professional office environment.

• Support Project Managers and the Contract Manager with day‑to‑day project coordination and office support.
• Maintain organized project files, documentation, correspondence, and subcontractor records.
• Assist with scheduling meetings, tracking deadlines, and monitoring project documentation.
• Perform general administrative duties including answering phones, filing, scanning, and maintaining office organization.
• Support proposal and estimate preparation as needed.

• Review invoices, labor hours, and supporting documentation for accuracy and completeness.
• Track payables, receivables, subcontractor paperwork, and invoice submissions.
• Prepare and track project‑related forms, modifications, and close‑out documentation.

• Communicate professionally with subcontractors, vendors, corporate staff, and project teams.
• Operate independently while balancing multiple responsibilities and priorities.
• Help maintain a professional, organized, and collaborative office environment.

• Associate's degree preferred.
• Minimum of 2 years of comparative experience; or equivalent combination of education and experience.
• Experience in a construction or engineering setting preferred.
• Demonstrated proficiency with Microsoft Windows, Microsoft Office 365, Teams, and a web collaboration tool such as SharePoint.
• Experience completing pre‑construction documents and tracking the progress of submittals preferred.
• Experience in Alaska Native Corporations preferred but not required.
• Ability to pass a background check and drug screening.

This position will primarily work in an office setting. The office environment is professional, collaborative, and conducive to focused work. The typical office amenities and equipment, including computers, phones, and other necessary tools, will be provided.

SEDENTARY WORK: The position involves predominantly sedentary work. Most tasks will be performed while sitting at a desk or a computer workstation.

SCREEN TIME: Extensive use of computer screens and keyboards is required. The role involves working in various software applications and may require extended periods of screen time.

LIFTING & CARRYING: Minimal physical effort is required. Occasionally, the employee may need to lift or carry light office supplies or materials.

MOBILITY: The employees will need to move around the office to attend meetings, access shared resources, and collaborate with team members.

OCCUPATIONAL HEALTH & SAFETY: The company is committed to maintaining a safe and healthy working environment. All employees are expected to adhere to safety guidelines and report any safety concerns.

ACCOMMODATIONS: The company is committed to providing reasonable accommodations to employees with disabilities. Individuals with specific accommodation needs are encouraged to discuss them with the Human Resources Department.

KSL is an equal opportunity employer. All qualified applicants will receive consideration for employment, without regard to race, color, sex, national origin, religious beliefs, age, disability, U.S veteran status, or any other legally protected characteristics.