Office Manager

Job Summary

Our Office Manager is a highly visible role providing the opportunity to directly shape our client experience. As the primary point of contact, you will greet and assist guests and coworkers, serving as a true ambassador of our firm and values. You will handle incoming calls, transfer them internally and externally, manage office resources, support our service teams, and assist with on‑site events and marketing efforts.

The position is part‑time (55% time, 22 hours per week) in our Dayton office, required to be in office four days a week (Monday through Thursday). You will demonstrate professional telephone etiquette, excellent verbal and written communication skills, and work well in a team‑based environment while exercising discretion, maintaining confidentiality, and showing an entrepreneurial spirit.

• Manage front office duties including handling mail, routing phone calls, and greeting visitors.
• Make clients and visitors feel welcome and comfortable.
• Maintain appropriate office supply levels, place orders as necessary, and act as the primary vendor liaison.
• Keep reception and public areas neat and tidy.
• Troubleshoot onsite technology needs and coordinate with the IT team when required.
• Ensure appropriate workspace set‑up for new hires and visiting colleagues.
• Assist colleagues with onsite logistics such as securing meeting rooms, managing event logistics, and partnering on catering.
• Plan and support special events, including client events and firm gatherings.
• Collaborate with colleagues on cross‑firm projects and initiatives.

• Client‑first attitude.
• Personable, warm, and engaging.
• Team player, able to interact well with clients and all levels of the firm.
• Desire and ability to work successfully in a small company environment.
• Experience that demonstrates people and teamwork skills.
• Organized, meticulous, detail‑oriented, and able to multitask.
• Strong PC skills, including Word, Excel, and Outlook.
• College degree or equivalent experience.

• Salary based upon experience.
• Opportunity for a discretionary, semi‑annual incentive award.

Parallel Advisors, LLC is an Equal Opportunity Employer.