Field Project Administrator

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be h accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is actively seeking a detail-oriented and organized Project Administrator to join our team. The ideal candidate will be responsible for managing document control, coordinating field and equipment logistics, and supporting project management activities to ensure smooth and efficient project execution.

The right candidate can work locally from one of the Ontario offices; plus AECOM can provide hybrid work options to give the flexibility you need to do your best work. This is a regular, full-time position.

So why join us? You’ll have the opportunity to work on various multi-disciplinary and high-profile environmental projects. Once part of Team AECOM you have access to training resources, project management tools, electronic software, and focused technical practice groups that put you in the driver’s seat of your own career!

AECOM has multiple and varied project opportunities and is seeking strong candidates to join our talented team; if you’re ready for the challenge of working in a fast-paced, multi-disciplinary environment, this is the career opportunity for you!

The role at AECOM will be a combination of project management and technical work delivery, though the work can/may vary based on the applicant’s experience and career aspirations.

This position is ideally suited to a junior to intermediate administrator or project coordinator with aspirations to develop their project management strengths. This position will primarily support acting project managers as a project coordinator on large archaeological/environmental projects.

Responsibilities may include:

• Logistics Coordination:
  • Plan and manage logistics for project-related activities, including fieldwork, meetings, site visits, and events.
  • Coordinate the shipment and delivery of project materials and equipment.
  • Ensure timely and efficient logistics support for project teams.
  • Manage health and safety tracking, field equipment tracking.
• Document Control:
  • Maintain and organize project documentation, ensuring all documents are up-to-date and accessible.
  • Ensure compliance with document control standards and procedures.
  • Track and manage document revisions and approvals.
• Travel Coordination:
  • Arrange travel accommodations for project team members, including flights, hotels, and transportation as required.
  • Manage travel itineraries and ensure all travel arrangements are cost-effective and within budget.
  • Coordinate travel schedules and resolve any travel-related issues.
• Project Support:
  • Assist project managers in tracking project progress and milestones.
  • Prepare and distribute project reports and updates.
  • Coordinate project meetings and prepare meeting agendas and minutes.
  • Flexibility to adapt to changing project requirements and priorities.

Minimum requirements:

• High school diploma or equivalent
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Ability to work independently and as part of a multidisciplinary team
• Strong attention to detail

Preferred qualifications:

• Diploma or certificate in Administration, Project Management, or related discipline
• Prior…