Correction Records Management Officer BORM

Correction Records Management Officer

Responsible for managing records retention and disposal systems, scanning, indexing, and maintaining documentation for inmate records and public inquiries at the Dayton Correctional Institute.

• Requires considerable knowledge in records management to manage the system for records retention and disposal.
• Prepare files and documents for scanning.
• Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff.
• Index documents stored on document imaging software (OnBase).
• Prepare correspondence and records in response to public record requests.
• Prepare exemplification documents and certificate of inmate status.
• Operate microfilm equipment (e.g., paper converter, viewer, photocopier).
• Operate scanning equipment.
• Inspect final product to assess quality, refill and replace supplies in machines, perform routine maintenance, and clean equipment.
• Work with service representatives on repairs of equipment.
• Verify and research inmate incarceration information daily using RWARE and INTRA to locate and track file locations.
• May function as lead worker over clerical employees involved in records maintenance activities.
• Train staff on procedures for maintenance and storage of records.
• Establish due dates in responding to requests.
• Assist staff in resolving problems regarding equipment.
• Respond to telephone calls, faxes, and in‑person inquiries from employees regarding printing, OnBase, or microfilm requests.
• Handle ingoing and outgoing mail.
• Explain procedures and answer questions.
• Inventory, order, and stock supplies and shelves.
• Perform other general clerical duties as assigned or directed by supervisor or designee.

• Formal education in English and arithmetic, including reading and writing of common vocabulary, fractions, decimals, and percentages.
• One course or minimum of three months experience in records management.
• One course or minimum of three months experience in public relations or business communications with emphasis on written and oral communication.
• Equivalence to Minimum Class Qualifications for Employment noted above.
• Job skill:
  Records Management.

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

The State of Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.