Deputy Clerk

Position Description

Montgomery County Common Pleas Court – Juvenile Division

CLASSIFICATION

TITLE:

Deputy Clerk
FLSA STATUS: Non-Exempt
EMPLOYMENT STATUS: Full-time
PAY GRADE: A5
REPORTS TO: Clerk’s Office Supervisor
DEPARTMENT: Court Services
WORK SCHEDULE: 40 hours per week

Performs clerical tasks related to the recording, processing and filing of case files and documents. Employees assigned to this classification may be assigned other areas of responsibility, and may be required to assist in performance of other Court Services’ responsibilities at the discretion of the Court Services’ Supervisors or Director of Court Services, including responsibilities that support the efficiencies of the Case Management Office and Clerk’s Offices.

Understands general legal requirements and processes for juvenile, civil, and criminal cases.

• Enter data into computer; review documents, records and forms and process in accordance with court procedures; enter demographic information pertaining to juvenile or adult misdemeanor cases, new referrals filed by Children Services, SEA, private attorneys and/or citizens filing pro se.
• Translate information on returns of service, citations, motions, notices and enter into the court case management system.
• Identify and set hearing dates, prepare service, log papers to be served.
• Sort data and organize documents and other material into numerical, alphabetical, chronological or subject order; prepare files and complete scanning of documents filed.
• Answer telephone and take messages.
• Time stamp and affix Court seal; make certified copies.
• Accept filing fees and generate computer receipts; manage a cash drawer, make change, apply credit cards.
• Type, distribute and process court forms, records, and other documents.
• Stuff envelopes for the court correspondence and enter certified mail.

Other duties as assigned.

None

Computer; printer; calculator; fax machine; telephone; copier and other general office equipment; time stamp machine; scanner for imaging documentation.

General public; attorneys; law enforcement and agency staff; court personnel.

Documentation that is not of the public record for juveniles and adults.

Good office working conditions.

The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. While performing duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to sit and use hands along with fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stop, kneel, crouch or crawl.

The employee frequently sits for extended periods of time, accurately recording detailed information from testimony within a case management system. The employee occasionally stands, walks and may be required to bend or stretch to maintain physical files. Employee converses verbally with others, normally in person. Vision demands include close, relatively detailed vision when typing and using a computer screen. The employee is expected to have the ability to hear persons over telephone and person and visually meet the needs described above working on the computer, and is required to maintain corrective devices that allow them the ability to perform daily tasks.

Knowledge of: Court procedures and process; general office practices; data entry; legal terminology.

Ability to: Generally evaluate and understand legal terminology; interpret and record data accurately; work alone on most tasks; arrange items in numerical, alphabetical chronological and subject order.

Skill in: Operation of computer; data entry; categorizing information; general typing; application of job software programs; proofing and correcting inputting errors / scanned documents.

High school diploma, GED or equivalent, with one year related experience in operating a computer and data entry. Demonstrable ability to analyze legal documents and enter data according to court process. Must be able to type 40 wpm.

Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.

None

Equal Opportunity Employer
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