Proposal Coordinator

Position Overview

Proposal Coordinator – Working in the Proposal Department
, reporting to the Senior Proposal Manager
. Responsible for supporting proposal managers in the aviation industry throughout the proposal development process.

Applicants must already possess work authorization; we do not provide visa sponsorship.

• Support proposal managers, attend kick‑off, review, and pursuit meetings; document action items and strategy discussions; issue subconsultant data calls; and manage received information.
• Complete corporate forms required in proposal submission.
• Respond to data calls from teaming partners.
• Collaborate with technical writers to maintain toolkit content (resumes, project descriptions, boilerplate).
• Maintain and archive image/graphic libraries through Open Asset.
• Coordinate hard copy production and shipment of final submittals as needed.
• Maintain client database through designated tools.
• Ensure consistency and storage of information.

• High school diploma and at least one year of experience in proposals, marketing, business development support, or administrative support; associate’s degree or higher preferred.
• Proposal or related experience within the aviation industry highly preferred.
• Proficiency in Microsoft Office and Adobe Acrobat; experience with InDesign a plus.
• Strong interpersonal skills, good judgment, and effective communication.
• Strong attention to detail and ability to prioritize multiple tasks.
• Ability to work independently as well as in a team.
• Ability to anticipate, understand, and respond to internal client needs including proposal manager, project manager, and technical SMEs.

• Freedom to Work program:
  Set your own schedule and location (as appropriate).
• Principal program:
  Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation:
  Take time off when it makes sense for you and your team.
• Career development:
  Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance:
  Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

$57,800 – $62,000 USD

Woolpert is an equal‑opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. For more information, view our EEO policies on our website.