Administrative Assistant

Overview

We are seeking an Administrative Assistant I to support the Naval Medical Research Unit - Dayton (NAMRU-D) in Dayton, Ohio. NAMRU-D's mission is to "maximize warfighter performance and survivability through world-class aeromedical and environmental health research by delivering solutions to the field, the Fleet, and for the future." CAMRIS International, LLC, is a dynamic medical research and development firm that achieves innovative solutions to health and development challenges through high-quality, cost-effective programs and research management services.

We combine our proven systems with today's most effective, evidence-based best practices. Our core practice areas include vaccine research, development, and production; microbiology and infectious disease research; biodefense; clinical research; global health security; and HIV/AIDS programs. Our employees enjoy a diverse, collegial environment where individual contributions matter at all levels. At CAMRIS, you will notably improve the lives of people at home and abroad.

• Completes Department of Defense forms for documentation of receipt of purchased goods.
• Routes forms for signatures from requesting officials and files the completed forms in purchasing documentation folders.
• Reviews monthly purchase card closeout documentation, ensuring completion and accuracy of all documentation.
• Devises and maintains tracking mechanism to track the correction of missing or incomplete documentation and coordinates with purchase cardholders to ensure corrections are made.
• Conducts basic office functions such as answering telephones, taking messages, and welcoming and escorting visitors.
• Receives and routes mail and other deliveries; records and types meeting minutes; manages conference room schedules; and coordinates meeting preparations.
• Performs other duties as assigned.

• A high school diploma.
• At least two (2) years of administrative experience.
• Proficient in basic office functions of answering telephones, taking messages, and welcoming and escorting visitors.
• Proficient in the use of Microsoft Word and Excel software programs.
• Experienced with computer software, including the Microsoft Office Suite and Microsoft Windows programs.
• Must have strong interpersonal skills and excellent oral and written communication skills.

The physical requirements, workplace hazards and conditions, and PPE and chemical requirements described here are representative of those that a candidate must meet to perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions.

• Constantly conduct sedentary work that primarily involves sitting/standing.
• Occasionally conduct light work that includes moving objects up to 20 pounds.
• Occasionally push or pull less than 25 pounds.
• Occasionally reach above shoulder level.
• Constantly use both hands.
• Occasionally stand or walk for more than 25 minutes.
• Constantly have clear vision (near and/or far), depth perception, peripheral vision, and/or visual acuity.

• Occasionally move about to accomplish tasks or move from one worksite to another.
• Constantly communicate with others to exchange information.
• Constantly assess the accuracy, neatness, and thoroughness of the work assigned.

• Constantly work in environments where no adverse environmental conditions are expected.

CAMRIS is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or any other characteristic protected by any applicable federal, state, or local law.

CAMRIS offers a comprehensive benefits package, including medical, dental, and vision insurance for individuals and families, FSAs, HSA, life and AD&D insurance, short- and long-term disability, legal services, voluntary hospital indemnity,…