Project Coordinator

We seek to move the world forward through innovative thinking.

Woolpert is an award‑winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting‑edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Woolpert is hiring a Project Coordinator to support our Dayton, OH office! A successful candidate will be a proactive, self‑starter with strong written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a projectized matrix organization, and the candidate must be able to take on various project work from multiple sources, prioritize accordingly, and communicate workload to direct manager.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

• Assist Project Managers with project set‑up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.
• Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development.
• Assist Project Managers with project monitoring & coordinating processes, including developing and managing data trackers, updating change and issue logs, and other project related support duties as assigned.
• Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites.
• Electronic filing (on servers): being consistent and following document management policies/protocols.
• Run or review reports from financial and accounting data software.
• Support deliverable production including document editorial review, formatting, production, and compilation.
• Handle varying tasks for multiple projects concurrently.
• Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow‑up actions as needed within the project team.
• Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

• Excellent written and verbal communication skills.
• Interpersonal and team skills that allow you to work both independently and as a team member with multinational staff and teams.
• Ability to handle ambiguity and drive things to completion with minimal oversight.
• Strong organization skills, capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload.
• Ability to recognize information deficiencies while problem‑solving and filling information gaps when needed, and comfortable seeking concurrence on conclusions from senior staff or peers.
• Ownership of quality and accuracy of own work.
• Desire to improve own knowledge and capabilities.
• Intermediate skills in Microsoft Office products, primarily Word, Excel and PowerPoint.
• Basic understanding of scheduling principles and software, or desire to learn, including Microsoft Project.
• Professionalism and discretion in all interactions, both internally and externally to the organization.
• Must be able to travel up to 10% for local, regional, and national clients and projects.

• High School Diploma.

Certified as a Great Place to Work, Woolpert is one of the fastest‑growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you'll work on meaningful assignments that improve quality of life around the world. In addition to offering…