Proposal Coordinator

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting‑edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work® , Woolpert embraces progress and innovation to create limitless opportunities for career growth.

We are hiring a Proposal Coordinator to join our dynamic Proposal Department
. This position reports to the Senior Proposal Manager and is responsible for supporting the proposal managers within the Aviation Industry/Market throughout the proposal process by handling key components associated with proposal development.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

• Support proposal managers as needed, including attendance at scheduled kick‑off, review, and other pursuit meetings; attending meetings to document action items and larger strategy discussions; issuing subconsultant data calls; and managing received information.
• Complete the corporate forms required in the proposal submission.
• Provide responses to data calls from teaming partners.
• Work with technical writers to maintain toolkit content (resumes, project descriptions, boilerplate text, etc.).
• Maintain and archive image/graphic libraries through Open Asset.
• Coordinate hard copy production and shipment of final submittal, as needed.
• Maintain client database through designated tools.
• Maintain consistency and storage of information.

• High school diploma and at least one year of experience in proposals, marketing, business development support, or administrative support; associate’s degree or higher preferred.
• Proposal or related experience within the aviation industry highly preferred.
• Proficient in Microsoft Office and Adobe Acrobat; experience with InDesign a plus.
• Strong interpersonal skills, good judgment, and ability to communicate effectively.
• Strong attention to detail and ability to prioritize multiple tasks.
• Ability to work independently as well as in a team.
• Ability to anticipate, understand, and respond to internal client needs, including proposal manager, project manager, and technical subject matter experts (SMEs).

• Freedom to Work program:
  Set your own schedule and location (as appropriate).
• Principal program:
  Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation:
  Take time off when it makes sense for you and your team.
• Career development:
  Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more.

Woolpert is an equal‑opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting

Base pay offered may vary depending on job‑related knowledge, skills, and experience.