Administrative Assistant

Position Summary

Odyssey is seeking an Administrative Assistant I to support the Naval Medical Research Unit Dayton (NAMRU-D). NAMRU-D is located at Wright Patterson Air Force Base and is Navy Medicine's world class, global aeromedical research leader. Their efforts and innovative products are aligned with operational requirements to solve the naval and joint warfighter challenges of the future. The unit participates in a wide variety of collaborative efforts with military, government, academic and civilian research organizations.

Duties include, but not limited to:

• Completes Department of War forms for documentation of receipt of purchased goods.
• Routes forms for signatures from requesting officials and files the completed forms in purchasing documentation folders.
• Reviews monthly purchase card closeout documentation, ensuring completion and accuracy of all documentation.
• Devises and maintains tracking mechanism to track the correction of missing or incomplete documentation and coordinates with purchase cardholders to ensure corrections are made.
• Conducts basic office functions such as answering telephones, taking messages, and welcoming and escorting visitors.
• Receives and routes mail and other deliveries; records and types meeting minutes; manages conference room schedules; and coordinates meeting preparations.

Citizenship:
Must be a US citizen.

Clearance:
Ability to Obtain Secret Clearance.

Education:

High School Diploma.

Years of experience:
At least two (2) years of administrative experience.

• Proficient in basic office functions of answering telephones, taking messages, and welcoming and escorting visitors.
• Proficient in the use of Microsoft Word and Excel software programs.
• Experienced with computer software, including the Microsoft Office Suite and Microsoft Windows programs.
• Must have strong interpersonal skills and excellent oral and written communication skills.

Location:

Dayton, OH

Travel:
None

Remote, Onsite, or Hybrid:
Onsite, Wright Patterson AFB, OH

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities