Administrative Assistant

Job Summary

This employee is responsible for performing a wide variety of clerical tasks required in the daily operations of the Dayton Early College Academy. This position reports to the building principal.

• Ability to meet and work effectively with the public.
• Ability to maintain effective working relationships with all employees.
• Ability to manage confidential information.
• Knowledge of office procedures and school district procedures.
• Excellent organizational skills.
• Effective oral and verbal communication skills.
• Ability to improvise and work through uncertainties.
• Proficiency with Microsoft Office suite, Google Docs, and other related software and technology.
• Leadership skills.
• Excellent problem‑solving skills.
• Ability to work effectively with diverse populations.

• High school diploma.
• Knowledge of eSchool system.
• Knowledge of EMIS reporting and procedures.

• Receiving and directing visitors.
• Answering calls and directing them to appropriate staff.
• Inputting, monitoring, and reporting student data in eSchool, including daily attendance.
• Maintaining family contact information.
• Maintaining office referrals.
• Tracking students entering and leaving the building (e.g., Sinclair, job shadows, internships).
• Maintaining accurate student phone numbers in DECA’s One Call system.
• Preparing memos and other forms of correspondence, such as newsletters.
• Compiling data under supervision.
• Maintaining off‑campus lunch eligibility.
• Requisition ing and inventorying office supplies.
• Performing work requiring decisions and notifying key personnel.
• Filing correspondence and records.
• Operating and maintaining office equipment.
• Providing EMIS assistance to the EMIS coordinator as needed.
• Monitoring leave requests in the employee kiosk.
• Coordinating teacher coverage (i.e., substitute teachers).
• Coordinating suspension appeal and expulsion hearings.
• Periodically transporting students in compliance with traffic ordinances and school transportation policy.
• Performing other duties as required.

• School, activity center, outdoor play areas.
• Retreat/field sites.
• Other environments as deemed necessary or appropriate.

• 260 days.
• Salary to be determined based on experience and education level.
• All staff members are issued one‑year contracts.

• Regularly required to stand, walk, sit, talk, and/or hear.
• Occasionally required to reach with hands and arms, stoop, kneel, crouch, or crawl.
• Occasionally required to lift and/or move up to 50 pounds.
• Specific vision abilities required include close, distance, and depth perception.

• Noise level ranges from quiet to loud depending on activity and location.
• Possible exposure to blood, bodily fluids, and tissue; occasional operation of a motor vehicle to transport students.
• Reasonable accommodations may be made to enable individuals to perform the essential functions.

This position is exempt from the Fair Labor Standards Act. The information in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for the position.