Project Coordinator

Position Overview

Woolpert is hiring a Project Coordinator to support our Dayton, OH office. The role requires a proactive self‑starter with strong written and verbal communication, organization, time‑management, and attention to detail. The coordinator will work within a projectized matrix organization, handling multiple project tasks, prioritizing workload, and communicating with the direct manager.

• Assist Project Managers with project set‑up, resource scheduling, budget development, and coordination with accounting and controls staff.
• Support scope, schedule, budget tracking, change order processing, invoicing, accounts receivable collections, and monthly progress report development.
• Assist with project monitoring and controlling processes, including data trackers, change and issue logs.
• Set up and manage administration of project Team/SharePoint sites and document control processes.
• Maintain electronic filing in accordance with document management policies.
• Run or review reports from financial and accounting data software.
• Support deliverable production: editorial review, formatting, production, and compilation.
• Handle varying tasks for multiple projects concurrently.
• Work with virtual teams throughout the United States and Europe; organize conference calls, track action items, and facilitate resolution.
• Follow safe work practices and adhere to company guidelines and policies.

• Excellent written and verbal communication skills.
• Interpersonal and team skills to work independently and with multi‑national staff.
• Ability to handle ambiguity and drive tasks to completion with minimal oversight.
• Strong organization skills; capacity to handle multiple tasks and projects concurrently and prioritize workload.
• Problem‑solving ability to fill information gaps and seek concurrence from senior staff when needed.
• Ownership of quality and accuracy of own work.
• Desire to improve knowledge and capabilities.
• Intermediate skills in Microsoft Office products (Word, Excel, PowerPoint).
• Basic understanding of scheduling principles and software, or desire to learn (including Microsoft Project).
• Professionalism and discretion in all interactions.
• Must be able to travel up to 10% for local, regional, and national clients and projects.

• High School Diploma.

• Freedom to Work program: set your own schedule and location as appropriate.
• Principal program: earn the opportunity to become an owner of the firm.
• Flexible paid time off / vacation.
• Career development opportunities.
• Health, life, vision, and dental insurance.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more.

Woolpert is an equal‑opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.