Project Coordinator

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Woolpert is hiring a Project Coordinator to support our Dayton, OH office. The successful candidate will be a proactive, self‑starter with strong written and verbal communication skills, excellent organization, time-management abilities, and an attention to detail and accuracy. This position operates in a projectized matrix organization and requires the ability to take on multiple project work from various sources, prioritize effectively, and communicate workload to a direct manager.

We are unable to provide visa sponsorship for this position; applicants must already possess work authorization in the country where the job is located.

• Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff.
• Support scope, schedule, budget tracking, change order processing, invoicing, accounts receivable collections, and monthly progress report development.
• Assist with project monitoring and controlling processes, including developing and managing data trackers, updating change and issue logs, and other project‑related support duties as assigned.
• Set up and manage administration of project Team/SharePoint sites (as requested) and manage document control processes through those sites.
• Maintain electronic filing on servers following document management policies and protocols.
• Run or review reports from financial and accounting data software.
• Support deliverable production including editorial review, formatting, production, and compilation.
• Handle varying tasks for multiple projects concurrently.
• Work with virtual teams throughout the United States and Europe, organize conference calls, track action items, and facilitate resolution and follow‑up actions.
• Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

• Excellent written and verbal communication skills.
• Interpersonal and team skills for independent and team-based work with multi‑national staff.
• Ability to handle ambiguity and drive tasks to completion with minimal oversight.
• Strong organizational skills; capacity to manage multiple tasks and projects while prioritizing workload.
• Skill in identifying information deficiencies, problem‑solving, and seeking concurrence from senior staff.
• Ownership of quality and accuracy of own work.
• Desire to improve knowledge and capabilities.
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint).
• Basic understanding of scheduling principles and software, or willingness to learn (e.g., Microsoft Project).
• Professionalism and discretion in all interactions.
• Ability to travel up to 10% for local, regional, and national clients and projects.

High School Diploma.

• Freedom to Work program: set your own schedule and location (as appropriate).
• Principal program: opportunity to become an owner of the firm.
• Flexible paid time off/vacation.
• Career development opportunities across industries.
• Health, life, vision, and dental insurance.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more.

Woolpert is an equal‑opportunity employer committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.