Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a university office in Dayton, Ohio. This long-term contract position will serve as a welcoming first point of contact for students, faculty, and visitors while helping keep daily administrative operations organized and efficient. The role combines front-desk coordination, document handling, email management, and general office support in a busy academic environment.

Responsibilities:

• Welcome students, faculty, and visitors to the office area and provide courteous front-desk assistance.
• Respond to routine student inquiries and help coordinate completion of university-related forms and transcript requests.
• Monitor and organize shared and individual email inboxes, ensuring messages are addressed or routed appropriately.
• Prepare, revise, and format letters and other documents using Microsoft Word, including mail merge tasks when needed.
• Maintain accurate office records through filing, scanning, and general document organization.
• Support communication by handling inbound calls, responding to email correspondence, and directing questions to the appropriate contacts.
• Assist with appointment scheduling and other administrative coordination to support day-to-day office activities.
• Work closely with faculty and students to provide timely administrative support in a well-organized academic setting.