Administrative Assistant to Student Services

Overview

Administrative Assistant to Student Services

Chaminade Julienne Catholic High School is seeking an organized, detail‑oriented, and experienced person to serve as the Administrative Assistant to Student Services. Along with impeccable organizational and administrative skills, the assistant will bring energy and professionalism to the work of Student Services and the CJ Welcome Center team. The ideal candidate would have experience working in a school environment, experience in customer service, experience working in a fast‑paced work setting, and is proficient in Microsoft Office and Google.

This is a school‑year‑based hourly position and reports to the Director of Student Development. Please submit a cover letter, resume, and Chaminade Julienne Catholic High School application to Colleen Hogan, human resources coordinator, at careers.

• Coordinate, organize, and maintain accurate student attendance and discipline records. Assist in monitoring and analyzing attendance and discipline data to support student success initiatives.
• Serve as a point of contact for students, parents, faculty, and staff seeking assistance from Student Services and Welcome Center.
• Be a collaborative and supportive member of the CJ Welcome Center team, working closely with the Office of Student Services, Student Activities Office, and Nurse’s Office to provide outstanding service to the school community.
• Utilize exceptional communication skills through daily face‑to‑face interactions, telephone conversations, email correspondence, and other forms of communication with parents, students, and faculty/staff.
• Maintain confidential student records and sensitive information with the highest degree of professionalism and discretion.
• Assist with the coordination of office operations, student support initiatives, and special projects as directed.
• Perform other duties as assigned by the Director of Student Development.

• A minimum of a high school diploma; an associate’s or bachelor’s degree is encouraged.
• Two to four years of experience working in an office environment that requires strong organizational, communication, and interpersonal service skills.
• Previous experience in a school, educational, or student-centered setting is preferred. Proficiency in Google Workspace, Microsoft Office applications, databases, and other technology platforms.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.
• Strong interpersonal skills and the ability to build positive relationships with students, families, faculty, staff, and community members.
• The ability to uphold the highest standards of professionalism, confidentiality, and ethical conduct when handling sensitive information and situations.
• An appreciation for and willingness to support the mission of Catholic education and the unique charisms of the Marianists and the Sisters of Notre Dame de Namur.
• The ability to meet all requirements contained within the Archdiocese of Cincinnati’s Child Protection Decree, including successful completion of all required background checks and screenings.

Chaminade Julienne is a wonderful educational community deeply committed to the charisms of the Marianists and Sisters of Notre Dame de Namur. Along with a 175‑year tradition of excellence in Catholic education, CJ was recently recognized as a CAPE Blue Ribbon School.

If you’re organized, professional, and motivated, we’d love to hear from you. Interested candidates should submit a cover letter, resume, and CJ employment application to the attention of Colleen Hogan, human resources coordinator, at careers.

A thorough background check is required for all those employed or volunteering to work with youth or vulnerable adults as a cleric, at a parish or school, as an Archdiocesan employee or at an Archdiocesan institution. All volunteers and employees are required to complete the electronic/online background check through  prior to beginning their volunteer activity or employment. In addition to the electronic/online background check, employees are required to complete manual fingerprinting and submit a B4 form before beginning their employment at an Archdiocesan parish, school, or institution.

As a Catholic institution, Chaminade Julienne adheres to the Christian concept that employment opportunities are based on individual abilities without regard to race, national origin, gender, age, or non-disqualifying physical or mental handicap. This policy applies to all aspects of employment including hiring, promotion, demotion, recruitment, training, compensation, benefits, and termination.