Administrative Assistant​/Receptionist

Are you the person everyone relies on to keep things organized, on schedule, and running smoothly? Our client, a respected organization in downtown Dayton, is seeking an experienced Administrative Assistant/Receptionist to serve as the welcoming face of the office while providing critical administrative and event support across the organization.

This is an excellent opportunity for a detail-oriented professional who enjoys variety in their day, thrives in a collaborative environment, and takes pride in delivering exceptional service.

As an Administrative Assistant/Receptionist, you will play a key role in supporting daily operations, coordinating meetings and events, managing communications, and ensuring a professional experience for visitors, staff, and stakeholders.

The Administrative Assistant/Receptionist will be responsible for a wide variety of administrative and organizational functions, including:

• Creating agendas, announcements, meeting materials, memos, and other business documents using Microsoft Word

• Developing and maintaining spreadsheets, reports, tables, and data tracking tools in Microsoft Excel

• Assisting with PowerPoint presentations, updating slides, creating name tents, and utilizing presentation templates

• Supporting hybrid and virtual meetings through Zoom, including breakout rooms, polls, surveys, attendee management, and technical troubleshooting

• Managing calendars, databases, and administrative communications

• Assisting with website updates and digital communications

• Utilizing Constant Contact for marketing communications and outreach efforts

• Maintaining membership rosters, tracking information, and managing conference room reservations through Google Sheets

• Supporting office process improvements, including the use of AI tools and technology

• Coordinating employee celebrations, board meetings, committee meetings, holiday events, and catered functions

• Providing professional phone coverage and managing multi-line phone systems and switchboards

The ideal Administrative Assistant/Receptionist is highly organized, proactive, technically savvy, and comfortable juggling multiple priorities while maintaining exceptional attention to detail.

• Strong proficiency with Microsoft Office Suite

• Advanced PowerPoint skills

• Intermediate to advanced Excel skills

• Experience supporting Zoom meetings and virtual collaboration tools

• Experience providing front desk, receptionist, or phone coverage

• Excellent communication and customer service skills

• Strong organizational and time-management abilities

• Associate's or Bachelor's degree

• Government or nonprofit experience

• Familiarity with AI tools and process improvement initiatives

This Administrative Assistant/Receptionist position offers the chance to become an integral part of a mission-driven organization where your work will have a direct impact on daily operations and organizational success. You'll enjoy a professional environment, meaningful work, and the opportunity to contribute to special projects, events, and initiatives that make a difference.

If you're looking for a role where no two days are the same and your organizational talents can truly shine, we encourage you to apply for this Administrative Assistant/Receptionist opportunity today.