Back Office Administrator

Summary

Job title:

Back Office Administrator

Job

Department:
Dayton - CED

Location:

null-null

This position is responsible for ensuring that invoices are paid accurately, timely and in accordance with company procedures and policies. You will maintain the electronic recordkeeping system for storage of invoices in accordance with internal audit guidelines. Position also includes working with warehouse team to ensure accurate inventory, purchasing, cycle counting, etc. General discretion and judgement will be exercised routinely in the execution of the job duties.

Reports to:

Profit Center Manager and Operations Manager

• Excellent written and verbal communication skills
• Proficient in using computers and common office software programs
• Strong organizational and time management skills
• Ability to prioritize tasks and meet deadlines independently

• Strong organizational and time management skills

• Familiarity with back-office procedures

Supervisory Responsibilities:

No

• Monitor AP email, sending vendor and expense invoices to appropriate central inboxes
• Use web login for certain expense invoices, downloading appropriate PDF from portal and processing upon receipt of email
• Purchase material
• Cycle count Inventory
• Pitch in other areas of business when time allows
• Discern which payables require Check Requests and process appropriately
• Maintain electronic filing system to store vendor and expense invoices in accordance with internal audit guidelines
• Process Expense batches per payables calendar (& GL account list)
• Pay Fed Ex Freight and Ground invoices on Fed Ex portals (regular cadence)

CED is an Equal Opportunity Employer - Disability | Veteran