Graduate Medical Education, Program Coordinator II (Ophthalmology

Graduate Medical Education, Program Coordinator II (Ophthalmology)

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Faculty Rank or Job Title Graduate Medical Education, Program Coordinator II (Ophthalmology)

Job Category:

Job Category:
Administrative (exempt/non-exempt)

Department

Department Graduate Medical Education

EEO number:

EEO number: 26H165

Position FTE

100%

Minimum Hourly Rate

Minimum Hourly Rate 20.00/hr

Salary Band:

Salary Band: UC HR4

Job Summary/Basic Function:

The GME Coordinator II is responsible for coordinating the ophthalmology ACGME
-accredited program and acting as the GME Data Analyst. These roles ensures alignment with accreditation standards for ACGME , managing the needs of trainees faculty in a dual-program environment with increased administrative and reporting complexity; and providing support for the residency management system, New Innovations. This position requires the ability to navigate increased administrative, regulatory, and reporting complexity while supporting both residents and fellows.

The coordinator will oversee a greater volume of trainees and various institutional and accreditation requirements.

Minimum Qualifications

• Bachelor’s degree and 3 years of relevant experience in Graduate Medical Education, academic medical center, related healthcare education setting, or comparable field.
• Equivalent combination of education and experience totaling 7 years may be considered.
• Proven experience managing multiple concurrent programs or projects with minimal supervision.
• Advanced proficiency with educational management software and data reporting tools.
• Demonstrated ability to interpret and apply complex regulations, accreditation standards, and/or institutional policies.
• Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with institutional policies and FERPA / HIPAA regulations.
• Strong interpersonal and communication skills; experience communicating with high-level stakeholders (e.g., program directors, institutional leadership).
• Proven problem-solving abilities, particularly in resolving technical issues, coordinating logistics, and managing competing priorities.

Preferred Qualifications

• GME or higher education experience
• Knowledge of ACGME accreditation processes, GME program requirements, and evaluation/reporting systems.
• Experience in fiscal tracking, budget reconciliation, or financial administration related to program operations.

Essential Functions and percent of time:

• Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME
  -accredited program (residency or fellowship) within the assigned clinical department.
• Independently manage timelines, deliverables, and documentation required for ACGME and institutional reviews, including milestones tracking, site visits, and reporting cycles.
• Plan and implement comprehensive orientation programs for incoming residents/fellows; ensure consistent onboarding and compliance with institutional requirements.
• Prepare and submit contracts, rotation schedules, onboarding materials, and program reports to relevant stakeholders.
• Coordinate the administration of In-Training Exams ( ITE ) and other assessments for multiple training levels.
• Serve as a liaison between trainees, faculty, and institutional offices regarding program policies, scheduling, and documentation.
• Develop and execute annual recruitment strategies for residency/fellowship programs, including relevant system coordination, interview scheduling, and candidate communications.

• Maintain comprehensive records for residents/fellows; ensure accurate documentation of training milestones, licensure, certifications, and evaluations.
• Track alumni outcomes and ensure compliance with risk management policies and accreditation standards.
• Track program-specific credentialing, board eligibility pathways, and post-graduate tracking.
• Coordinate program budgets, purchasing, and reimbursements across residency/fellowship programs.
• Collaborate with department leadership to ensure budget integrity and fiscal compliance.
• Customize and manage educational tracking systems (e.g., RMS , New Innovations) for multi-program use; create custom reports, dashboards, and evaluation workflows.
• Troubleshoot data issues; partner with IT and software vendors to ensure smooth integration and updates across systems.

Administrative Support (10%)

• Draft correspondence, financial reports, and program documentation for department and GME
  -wide use.
• Contribute to institutional initiatives, policy updates, and committee work as appropriate to the dual-program scope.
• May serve as a resource and mentor to Level I Coordinators within the department or institution.
• Perform other duties as assigned to support the continuous improvement and success of both training programs.

Working Conditions

To preserve the safety and security of the campus community and to maintain the integrity of…