EMIS​/SIS Coordinator and Central Office Support

Job Description

Jefferson Township Local School District is seeking a highly organized, detail-oriented, and knowledgeable individual to serve as the district's EMIS/SIS Coordinator & Central Office Support. As the EMIS coordinator, this person manages and oversees the collection, maintenance, validation, and state reporting of student, staff, and program data required by the state. The EMIS/SIS Coordinator reports directly to the Superintendent and is responsible for coordinating the district's Education Management Information System (EMIS) and Student Information System (SIS), maintaining district special education records, and providing Central Office administrative support.

The position also serves as backup office support in the absence of the Superintendent's Success Manager. This position plays a critical role in ensuring the accuracy, integrity, security, and timely reporting of district data. The coordinator works collaboratively with district and building administrators, secretaries, counselors, special education staff, transportation, food service, technology staff, and the Treasurer's Office to ensure compliance with Ohio Department of Education and Workforce (ODEW) reporting requirements and to support accurate state funding and accountability.

Superintendent

Full Time

260 Days

• Strong knowledge of student and staff data systems, including the district's SIS and how data flows into EMIS.
• Understanding of Ohio EMIS reporting requirements, including student, staff, course, attendance, assessment, graduation, special education, and other applicable reporting elements.
• Ability to monitor data accuracy and resolve errors before submission.
• Strong attention to detail and data-management skills.
• Ability to work across departments with principals, special education, curriculum, payroll/HR, transportation, food service, counselors, and other staff whose information feeds EMIS.
• Ability to interpret EMIS reports and validation errors and coordinate corrections.
• Knowledge of state reporting timelines and collection windows.
• Ability to maintain documentation and internal procedures so the district is not dependent upon one individual's institutional knowledge.

• EMIS Coordination and State Reporting
• Required to attend EMIS meetings (virtual and in-person)
• Serve as the district's primary EMIS coordinator and point of contact for state reporting requirements.
• Coordinate the accurate collection, entry, maintenance, validation, and submission of all required EMIS data.
• Maintain and report student, staff, course, program, financial, special education, attendance, enrollment, assessment, and other required district data.
• Maintain an annual EMIS reporting calendar that identifies submission deadlines, reporting windows, data reviews, and certification requirements.
• Monitor ODEW reporting requirements, updates, changes, and deadlines and communicate relevant information to district personnel.
• Review EMIS reports, error reports, Level 1 and Level 2 reports, data collector reports, and other validation tools to identify and resolve discrepancies.
• Complete required data submissions, collections, reviews, and appeals within established timelines.
• Coordinate with the Treasurer's Office to reconcile EMIS data that impacts state funding, staffing, financial reporting, and other fiscal matters.
• Maintain appropriate documentation and historical records of EMIS submissions, corrections, processes, and procedures.
• Assist district leadership with data requests, audits, compliance reviews, and state reporting inquiries.
• Participate in EMIS training, professional development, regional meetings, and ODEW updates as required.

• Serve as the district coordinator for the Student Information System.
• Maintain accurate student demographic, enrollment, withdrawal, attendance, scheduling, course, grade, graduation, and program information.
• Support building secretaries, counselors, administrators, and other staff in the accurate use of the SIS.
• Establish and monitor procedures for data entry and verification to ensure consistency across the district.
• Coordinate beginning-of-year and end-of-year SIS processes, including student rollover, enrollment, schedules, courses, calendars, and reporting.
• Conduct routine data audits to identify missing, inaccurate, or inconsistent information.
• Coordinate with technology personnel and software vendors to resolve SIS and EMIS-related issues.

• Maintain accurate and confidential district special education records in accordance with federal, state, and district requirements.
• Coordinate the entry, maintenance, and reporting of special education data within the SIS and EMIS.
• Work collaboratively with special education staff to ensure required information, including…