Administrative Assistant I - Information Technology Department

Position Information

Job Title:

Administrative Assistant I – Information Technology Department

Location:

Main Campus – Dayton, OH

Job Number: 05536

Department:
Computer Science

Job Category:
Support

Job Type: Full-Time

Status:
Regular

Open Date: 08/10/2026

Resume Review Date: 08/25/2026

Closing Date: 08/24/2026

Open Until Filled

No Position Summary

The Administrative Assistant I – Information Technology provides high-quality administrative support to the Chairperson and full-time and part-time faculty within the Information Technology department, ensuring the department operates efficiently and professionally while fostering a welcoming, collaborative environment.

The Information Technology (IT) department offers students a robust, hands‑on education tailored to the demands of the modern tech industry. The program features state‑of‑the‑art facilities, experienced faculty, and a curriculum designed to provide practical skills in areas such as cybersecurity, networking, and technical support.

The salary for this position begins at $35,194.00 and is determined commensurate with education and experience.

• Tuition waiver for employee for all Sinclair courses and programs
• Support for continued professional development, including tuition reimbursement for other universities and colleges.
• OPERS pension participation, with 14% employer contribution
• 3+ weeks of personal and vacation leave, 3+ weeks of sick leave annually
• 14 days of annually observed company holidays
• Expansive and competitive insurance programs, including an HSA with annual employer contribution available
• High quality programs and events for work‑life balance

SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Principal Accountabilities Office Coverage & Customer Service

• Perform a variety of clerical tasks including, but not limited to, the following:
  • Type, format, and proofread correspondence, reports presentations, etc.
  • Establish and maintain paper‑based and electronic files
  • Process and duplicate materials
  • Prepare and process purchase requisitions, food requests, and duplication requests for both Dayton and Centerville campus programs
  • Perform reception duties and schedule appointments, when appropriate
  • Inventory and order office supplies
  • Process incoming and outgoing mail
  • Update Chairperson’s calendar, when appropriate
  • Take messages and transfer calls, appropriately
• Answer customers’ questions. Provide accurate information to internal and external customers by maintaining a current knowledge of college‑wide policies/procedures and working closely with other departments
• Respond respectfully and appropriately when assisting external and internal customers

• Coordinate, order, process, and receive office supplies for Department
• Create and proof correspondence, documents, and reports
• Process requisitions, purchase card orders, duplication requests, food requests, physical plant requests, room scheduling requests, book order requests, prepare travel expense requests, and arrange transportation and accommodations for traveling faculty
• Prepare and maintain necessary agendas, materials, and minutes for meetings, as well as logistical arrangements for meetings
• Assist Chair in gathering information and putting together reports for program reviews and accreditation
• Assist Chair in scheduling classes and personnel
• Track enrollment for CIT
• Prepare and maintain accurate payload reports
• Coordinate travel for department chair, faculty, and external grant related travel through approved travel system

• Help plan, coordinate, and execute department events held throughout the year, including faculty and advisory board meetings, workshops, student events, grant‑related functions, and community and industry partnership events
• Manage event logistics, including room reservations, catering and food orders, audiovisual and equipment needs, signage, and setup and teardown
• Serve as primary point of contact for event vendors, guest speakers, and visiting grant members before and during events
• Coordinate with Conference Center to schedule…