Contracts Associate, II

Job Description

The Contracts Associate II, provides administrative support to the Contracts Department. Performs Contracts and Order entry tasks in the Enterprise Resource Planning (ERP) and Procurement Integrated Enterprise Environment (PIEE), and Contracts Lifecycle Management (CLM) systems. Attention to detail and time management is key in this role.

Worker Type

Regular

Summary



Job Description

The Contracts Associate II, provides administrative support to the Contracts Department. Performs Contracts and Order entry tasks in the Enterprise Resource Planning (ERP) and Procurement Integrated Enterprise Environment (PIEE), and Contracts Lifecycle Management (CLM) systems. Attention to detail and time management is key in this role.

Position Responsibilities

• Performs a wide variety of administrative functions required to support the Contracts business area that include, but are not limited to:
  Confirm and collect all relevant data (including attachments and approvals as needed for entry);
  Interpret and analyze financial information and contract language on Contracts to ensure accurate entry into the ERP;
  Timely and accurate contract data entry into the ERP and CLM;
  Initiate requests for new customer information to be added into the ERP;
  Interfacing with several cross-functional team members to obtain information;
  Maintaining detailed and organized contract files;
  Initiate revisions to sales orders when applicable and approved;
  Reconcile order management system issues/errors.
• Evaluate, review, and reconcile contracts for Closeout.
• Support both internal and external audit efforts by providing validations, contract information, or reports from the ERP of files.
• Other duties as assigned

Basic Qualifications (Required Skills & Experience)

• High school diploma or GED equivalent is required
• Minimum 4 years direct relevant experience with high volume data entry in ERP systems (Oracle Fusion is highly desired) or equivalent combination of education, training, and experience.
• Ability to Multi-task and prioritize workload
• Experienced and proficient in Microsoft Outlook, Word, PowerPoint, Excel and Adobe Acrobat as well as basic computer skills
• Demonstrated proficiency in shifting priorities

Other Qualifications & Desired Competencies

• Associate degree or higher is preferred
• Prior experience in an aerospace/defense/government contracting environment is preferred
• Demonstrates willingness and competency in learning multiple software programs
• Demonstrates personal initiative and ability to work independently yet be a team player
• Consistently supports and aids multiple partners, managers and peers at any given time
• Demonstrates high organizational skills and conducts business in a professional manner
• Process-oriented, results and deadline-driven
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products

Physical Demands

• Ability to work in an office environment (Constant)
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)
• May require travel to sites/program and special functions.

Clearance Level

No Clearance

The Salary Range For This Role Is

$23 - $35

Aero Vironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction.

Please understand that any job offer that requires approval of an export license will be conditional on Aero Vironment’s determination that…