Parking Enrollment Coordinator – hybrid

Dayton, Ohio client is seeking a Parking Enrollment Coordinator for a contract role. Someone highly organized and process-oriented who can take ownership of a currently disorganized administrative process, work through a large volume of data, identify discrepancies, and bring structure to the parking enrollment workflow. The initial project involves reviewing/reconciling approximately3,500 employee parking records, correcting inappropriate parking assignments, ensuring required payroll deduction documentation is processed, and coordinating the re-enrollment process under an already-established parking policy.

• Hybrid – local candidates required. Anticipated onsite presenceapproximately 2-3 days per week, with increased onsite needs during active parkingenrollment periods.
• Candidates must be local to the Dayton area.
• SCHEDULE:
  
  Full-time, Monday-Friday, approximately 8:00 AM-5:00 PM. Some flexibility may be required, including occasional evening hours during active enrollmentperiods to support a 24/7 hospital workforce.

KEY RESPONSIBILITIES:

• Coordinate the review, reconciliation, and re-enrollment of approximately 3,500 employee parking records.
• Review current parking assignments and identify records that are inaccurate, outdated, or inconsistent with established parking policies.
• Reconcile parking information across available reports, spreadsheets, internal systems, and vendor-provided data.
• Ensure employees are assigned to appropriate parking areas in accordance with established criteria and hospital policy.
• Identify employees who should be enrolled in payroll deduction for paid parking and ensure required documentation is completed and processed appropriately.
• Organize and clean up existing parking enrollment records and administrative workflows.
• Assess the current-state enrollment process, identify gaps or breakdowns, and help develop a more organized and sustainable re-enrollment process.
• Create and maintain tracking tools, reports, and other documentation needed to monitor enrollment progress and outstanding issues.
• Coordinate with hospital stakeholders, including Public Safety, HR, department leaders, payroll-related teams, and parking operations.
• Partner with the hospital’s parking vendor and utilize vendor-provided reports as needed to support reconciliation and enrollment activities.
• Work with internal badge/access-related systems as needed to support parking access and employee enrollment.
• Communicate with employees regarding parking enrollment, assignments, documentation, and related follow-up as needed.
• Support development of an efficient enrollment approach, including identifying opportunities to streamline or automate portions of the process where feasible.
• Maintain accurate documentation and provide status updates on project progress, open items, and completion milestones.
• Support additional parking operations and process-improvement activities as the project evolves.

REQUIRED QUALIFICATIONS:

EDUCATION:

• High school diploma or equivalent required.
• Additional education is welcome but not required in place of relevant experience.

EXPERIENCE:

• 3+ years of project coordination, operations coordination, administrative project support, or comparable process-focused experience.
• Experience managing detailed administrative workflows, maintaining accurate records, coordinating multiple stakeholders, and organizing complex or high-volume processes.
• Experience identifying process gaps, organizing current-state information, and helping implement improved workflows.
• Experience working independently within established policies, procedures, and guidelines.

TECHNICAL

SKILLS:

• Solid Microsoft Excel skills, including sorting, filtering, reconciling data, and creating reports.
• Ability to work with multiple data sources, reports, spreadsheets, and administrative systems.
• Comfort learning internal systems related to employee access, badging, parking administration, and vendor reporting.
• Advanced Excel skills such as pivot tables are not required.

OTHER REQUIREMENTS:

• Strong organizational skills and attention to detail.
• Process-oriented mindset with the ability to assess current-state issues and bring structure to disorganized workflows.
• Abil…