Courtroom Specialist

POSITION DESCRIPTION
Montgomery County Common Pleas Court
Juvenile Division

CLASSIFICATION

TITLE:

Courtroom Specialist – Deputy Clerk
FLSA STATUS: Non-Exempt
EMPLOYMENT STATUS: Full-time
PAY GRADE: A9
REPORTS TO: Director of Court Services
DEPARTMENT: Court Services
WORK SCHEDULE: 40 hours per week

Performs clerical tasks related to the electronic preparation, processing and journalizing of court entries, orders, legal service, and physical filing of case files / documents. Employees assigned to this classification may be assigned other areas of responsibility, and required to assist in performance of other Court Services’ responsibilities at the discretion of the Director of Court Services, including the support of daily responsibilities of the Case Management Office and Clerk’s Office.

Understands general legal requirements and case processes within Juvenile Court jurisdiction.

“In this position, you are an At-Will Employee serving at the pleasure of the Administrative Judge.”

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans With Disabilities Act, in accordance with its requirements.

Enters case data into computer, proofreads and edits as needed. Completes entries based upon input from the Judge and / or Magistrate presiding over hearings including financial and employment information for child support order purposes; schedules administrative items for hearing, completes administrative paperwork and entries; distributes entries and perfects service on parties and records in the Court docket; identifies forms necessary to complete entries and orders;

provides notice to appropriate agency representatives, attorneys and public. Reviews incoming documentation to assure applicable requirements are met. Tracks case plans and other items required for the court / hearing; calls parties to courtroom, and assists in physical movement throughout the facility.

Manages mass dockets; supports completion of required reports including Ohio Supreme Court Report, PPTG, BMV, IV-D, physical DYS or Supreme Court file inventories, grandparent filing review, and any others as identified.

Sorts data and organizes entries, orders, case documents and other material into numerical, alphabetical, chronological or subject order.

Reviews legal documents for completeness and appropriate information.

Prepares warrants / capiases as ordered in the Court case management system and provides appropriate hard copies, including defendant demographics for law enforcement to serve.

Prepares case files and closes cases following final disposition hearing.

Answers telephone, provides appropriate information, takes messages; communicates using email, fax, telephone, mail and in person.

Records, affixes Court seal and time-stamp, electronically logs case identification information.

Makes certified copies.

Prepares mailing of court documents according to office procedure.

Assigned to evening, weekend, and holiday dockets with coverage rotation.

Other duties as assigned.

None

Computer, printer, calculator, fax machine, telephone, copier, time-stamp machine, equipment for imaging, sealer, electronic filing system and other general office equipment.

General public; attorneys; agency staff; and court personnel. Will work as part of a team providing coverage throughout Court Services and maintaining an independent work load and responsibilities.

Documentation that is not of the public record for juveniles and adults.