Campus Event Assistant

Wright State University is an equal opportunity employer.

Faculty Rank or

Job Title:

Campus Event Assistant

Job Category:
Administrative (exempt/non-exempt)

Department:
Student Union

EEO number: 26H265

Position FTE: 100%

Minimum Hourly Rate: $16.52

Salary Band: HR3

The Campus Events Assistant supports the full spectrum of event coordination and execution on campus. This role functions as a generalist, contributing to the entire event lifecycle—from reservations and planning to on-site operations and production. Additionally, the position provides customer service and logistical support for summer camps and conferences hosted at the University.

• High school diploma or equivalent and 1 year of experience planning and implementing events
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Customer service mindset with a professional and approachable demeanor.
• Ability to work flexible hours, including evenings, weekends, and some holidays, as event schedules require.
• Basic proficiency with Microsoft Office and ability to learn event scheduling systems.

• Experience in event coordination, hospitality, or related fields.
• Ability to work well under pressure.

Event and Camp Support (40%)

• Assist with intake and processing of event reservations through the university’s event management system (EMS or similar platform) for both internal and external inquiries.
• Collaborate with Campus Events team, faculty, staff, students and community members to execute details and provide on‑site support related to assigned events and conferences.
• Conduct walk‑throughs and pre‑event consultations to ensure understanding of client needs.
• Serve as a liaison between clients and campus service providers (e.g., catering, facilities, AV).
• Provide on‑site support during events, including setup, execution, troubleshooting, and tear‑down.

Administration (30%)

• Coordinate table reservation for external vendors on campus.
• Support event registration for campus events as applicable.
• Complete formal end‑of‑summer evaluations that provide comprehensive feedback on areas for improvement and strengths of the program.
• Prepare, maintain, and process all forms and paperwork accurately and promptly.
• Monitor events to ensure policy compliance and provide customer service as needed.

Summer Camp Support (25%)

• Coordinate and process summer camp requests.
• Serve as a point of contact for summer camp organizers and participants.
• Serve as a liaison with university departments to share information related to training requirements for programs with minors on campus.
• Assist with housing check‑ins/outs, meal coordination, room keys, and other logistics.
• Provide welcoming, efficient customer service to ensure a positive guest experience.
• Coordinate with Campus Services and Residence Life as needed for camp support.

Other Duties as Assigned (5%)

General business hours with some evening and weekend work required.