Procurement Clerk

Position Summary:

At the University of Dayton, your work contributes to a community dedicated to a greater good. We are seeking a Procurement Clerk to support our full purchasing lifecycle and keep campus operations running flawlessly. In this role, you will be a key facilitator of the procurement process—reviewing purchase requisitions, verifying contract and policy compliance, and acting as a vital liaison between university departments and external suppliers.

Bring your eye for detail and strong customer service to a workplace that values your growth. Join the UD family today!

The Procurement Clerk supports the full purchasing lifecycle to ensure the timely, compliant, and cost-effective acquisition of goods and services. This role serves as a key facilitator of the procurement process by reviewing and approving purchase requisitions, verifying contract and policy compliance, and coordinating with vendors and internal stakeholders. The Procurement Clerk acts as a liaison between university departments and external suppliers, ensuring transactions align with institutional policies, budget requirements, and customer service expectations.

• High School diploma or equivalent.
• Associates degree OR two (2) years of demonstrated experience in procurement, purchasing, customer service or a high-volume administrative role.
• Excellent verbal and written communication skills for working with vendors and advising internal departments.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Working knowledge of basic accounting concepts related to purchasing and encumbrances.
• Proven excellent customer service skills.
• Ability to work effectively in a team environment.
• Proficient with Microsoft Office.

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Bachelor's degree and/or 3 years of demonstrated experience in procurement.
• Experience with ERP systems and e-procurement platforms (e.g., Oracle, SAP, Workday).
• Knowledge of competitive bidding processes and applicable state/institutional purchasing regulations.
• Demonstrated ability to identify cost‑saving opportunities and improve workflow efficiency.
• Ability to analyze situations to provide best practice recommendations.
• Knowledge and understanding of procurement fundamentals