Grants and Contracts Analyst

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Faculty Rank or Job Title Grants and Contracts Analyst

Job Category:

Job Category:
Administrative (exempt/non-exempt)

Department

Department Research & Sponsored Programs

EEO number:

EEO number: 26P360

Position FTE

100%

Minimum Annual Salary

Minimum Annual Salary $50,000

Salary Band:

Salary Band: UC S04

Job Summary/Basic Function:

The Grants and Contracts Analyst is the institutional subject matter expert ( SME ) for Cayuse, responsible for system integrity, user support, workflow optimization, troubleshooting, and data reporting. This role ensures that Cayuse functions effectively as a core research administration system and supports transparent, efficient, and compliant grants management operations. This position oversees system configuration, workflow design, user permissions, and data governance.

This position will also serve as a cross-functional liaison between the pre-award and post-award teams, managing and supporting the institution’s research administration systems and processes across the full grant lifecycle-from proposal development to award closeout. This position ensures the accurate tracking, reporting, and maintenance of all sponsored project data ensuring grant operations are aligned with institutional and regulatory requirements.

Minimum Qualifications

• Bachelor’s degree in public administration, business administration, accounting, finance, or a closely related field and;
  OR Bachelor’s degree in any field with two (2) or more years of experience in grants management, project management, sponsored programs administration, and/or accounting or finance, research administration systems.
• Knowledge of federal, state, and private sponsor regulations governing research and sponsored programs (e.g., Uniform Guidance, NIH Grants Policy Statement, NSF PAPPG , 2
  
  CFR 200 for federal grants).
• Experience with writing, editing, and budgeting for proposal development and award management.
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
• Proficiency in Microsoft Office suite.
• Excellent communication and interpersonal skills; ability to work collaboratively across departments and with diverse stakeholders.
• Ability to perform complex tasks and to prioritize multiple projects, and meet deadlines in high-stress environment.
• Proven analytical and critical thinking skills with a strong understanding of accounting functions in Excel, including familiarity with Excel’s analysis tools.

Preferred Qualifications

• Experience in a Carnegie R2 or higher research institution.
• Proficiency in Cayuse modules, including Sponsored Projects, Proposals S2S, Animal Oversight, Outside Interests, Hazard Safety, Vivarium Operations, Fund Manager, or Human Ethics, or comparable institutional administration, research management, and compliance systems.
• Demonstrated experience in grants management across the award lifecycle, including pre-award, post-award, compliance, financial management, reporting, and closeout.
• Familiarity with report generation, data visualization tools, or SQL
  -based systems.
• Certification in research administration (e.g., CRA , CPRA , CFRA ).
• Experience using SCT Banner
• Experience using Power BI

Essential Functions and percent of time:

40% Cayuse System Coordination & Data Integrity

• Serve as the primary administrator for the Cayuse Research Suite, managing system configuration, user access, permissions, and data governance.
• Configure Cayuse modules (SP, Proposals, Human Ethics, etc.) to align with institutional policies.
• Maintain data integrity across all Cayuse modules and associated systems.
• Troubleshoot technical issues and coordinate with Cayuse support or campus IT as needed.
• Develop and maintain documentation, standard operating procedures, and workflow guides related to Cayuse processes.
• Maintain accurate and complete data from pre-award setup through post-award close-out.
• Monitor system workflows; collaborate with relevant teams to resolve bottlenecks or errors.
• Implement system updates, test new features, and assist with configuration changes.
• Ensure data integrity through regular audits, validation…